Proposal Coordinator

Kibbi; Burnaby; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Health and dental plans

RRSP matching

Paid time off

Job summary

Norland Limited consists of specialized businesses working together as one team toward common goals. Our Burnaby Head Office seeks a detail-oriented Proposal Coordinator to coordinate and distribute proposal documentation and client communications.

The role reports to the Vice President, Pre-Construction and will manage proposal submittals, document control, and client contact while working with cross-functional teams to meet deadlines.

Qualifications

• Degree or diploma from a recognized post-secondary institution.
• 3+ years’ experience in proposal development or a similar environment or equivalent experience.
• Strong computer skills: MS Word, InDesign, PDF; SharePoint document management experience an asset.
• Strong English language and writing skills – attention to detail and proofreading ability.
• Effective multitasker capable of shifting priorities in a deadline-driven environment.
• Ability to work in a team towards common goals and objectives.
• Very organized with high attention to detail; proactive and problem-solver.
• Excellent verbal and written communication; ability to read technical terminology.
• Ability to read industrial construction drawings and specs is an asset.
• Flexibility to work overtime to meet proposal deadlines when required.

Responsibilities

• Administer the proposal process from receipt of RFP/RFQ/EOI to submission
• Work with team to delegate resources, establish deadlines, track progress
• Draft proposal sections including cover letters, executive summaries, project descriptions, qualifications matrices and boilerplate content
• Act as single point of contact between company and client
• Document control and maintaining internal files
• Submitting, receiving and distributing proposal information, RFI’s and addenda
• Write and proofread written communications and proposal content
• Arrange meetings, printing, couriers, and office supplies
• Analyze project requirements and plan the proposal response elements
• Collaborate on Joint Venture pursuits with other companies
• Client and stakeholder point of contact

Skills

MS Word

InDesign

PDF

SharePoint

Client DB Management

English writing

Attention to detail

Multitasking

Team player

Overtime

Education

Degree or diploma

Tools

MS Word

InDesign

PDF

SharePoint

Job description

Ready to take your career to the next level? Join Norland and thrive as a Proposal Coordinator with endless opportunities for growth!

Norland Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a single contract. Our businesses have delivered work Built to Last for over 80 years!

We are seeking a detail-oriented Proposal Coordinator to join the Norland Projects team at our Burnaby Head Office.

Reporting to the Vice President, Pre-Construction, the Proposal Coordinator will be responsible for coordinating and distributing proposal and other client requested documentation and communications, tracking and compiling proposal submittals and document control management as well as communicating with the client.

Duties & Responsibilities

• Administer the proposal process from receipt of RFP/RFQ/EOI to submission
• Work with team to delegate resources, establish deadlines, track progress
• Writes or drafts proposal sections as required, including cover letters, executive summaries, project descriptions, member qualifications and matrices, boilerplate corporate information and client specific repeatable content etc.
• Act as single point of contact between company and client
• Document Control & maintaining internal files
• Submitting, receiving and distributing proposal information, RFI’s and addenda
• Write and proofread written communications and proposal content
• Other administrative duties include arranging meetings, printing and copying, couriers, maintaining office supplies
• Analyze the project and estimate requirements and establish a plan for developing the proposal response elements
• Work on Joint Venture major project pursuits (Request for Qualifications then Request for Proposals) with other companies
• Client and stakeholder point of contact

Qualifications & Skills

• Degree or diploma from recognized post-secondary institution
• 3+ years’ experience in proposal development or a similar environment or equivalent experience
• Strong computer skills: very proficient MS Office specifically MS Word, InDesign, PDF; experience with Share Point (document management) and Client Relation Database Management an asset
• Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
• Effective multitasker who is capable of handling shifting priorities within a demanding deadline-orientated environment
• Ability to work in a team environment, working towards common goals and objectives
• Very organized, high attention to detail (identification of errors and omissions), problem solver, initiative
• Outstanding verbal and written communication including proof reading and editing
• Ability to read industrial construction drawings and specifications is an asset
• Knowledge of industrial construction RFP and EOI process including bonding, safety, quality control, project controls, addenda, RFI’s, requirements for basic contract types and commercial requirements would be an asset
• Flexibility to work overtime to meet proposal deadlines when required

Compensation

The role is a permanent, full-time position with a typical starting salary range of $65,000 to $80,000 per annum. Variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, and prevailing market conditions for the specific role. Norland offers a comprehensive total rewards package that includes a competitive base salary, extended health and dental plans with premiums full paid by the company, as well as paid time off and RRSP matching. We are committed to your professional development with ample opportunities for growth, skill enhancement, and career advancement.

Why Join Us

• Enjoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.
• Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.
• We are a values-driven organization. Our values define how we work together, and how we partner with our clients. We invite you to learn more about our values here .
• We are All Leaders
• We Do What We Say
• We are Open and Transparent
• We Win Together
• Safety is at the heart of everything that we do, and we promote a culture that ensures everyone has the mindset and the tools to work safely. All Norland positions include a commitment to comply withNorland’s Health, Safety & Environmental (HSE) program responsibilities and applicable legislation.

About Us

Norland Limited consists of specialized businesses working together as one team towards common goals. Our businesses have delivered work Built to Last for over 80 years! We are a trusted leader in integrated construction — connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self-perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community-focused projects.

Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact! You can visit our website to learn more about us.

We are committed to fostering an inclusive workplace that values diversity and promotes equity. We encourage applications from all qualified individuals, including those from underrepresented groups.

Thank you for your interest in joining our team. Due to the high volume of applications received, only shortlisted candidates will be contacted.