Proposal Coordinator

Stok; Toronto; Remote; CAD 60,000 - 90,000; Full time

Job summary

An innovative firm is seeking a dynamic Proposal Coordinator to drive impactful growth through compelling proposals. This role involves collaborating with business leaders and experts to craft standout submissions that resonate with clients. The ideal candidate thrives in a purpose-driven environment, utilizing their exceptional writing and organizational skills to manage multiple priorities. Join a diverse team dedicated to sustainability and social justice, where your contributions will help shape a better future. This remote position offers flexibility and opportunities for in-person collaboration in major Canadian cities.

Benefits

Health Coverage

Flexible Work Arrangements

Professional Development Stipends

Volunteer Time

Diversity and Inclusion Initiatives

Qualifications

• Experience with RFP and RFQ processes, ideally in architecture or engineering.
• Exceptional writing skills to craft clear and compelling proposals.

Responsibilities

• Facilitate the Go/No-Go process for opportunity evaluation.
• Collaborate with teams to create compelling proposals and presentations.

Skills

Proposal Development

Writing and Editing

Collaboration

Research Skills

Organizational Skills

Attention to Detail

Tools

MS Office (Word, PowerPoint)

Job description

Join to apply for the Proposal Coordinator role at Stok.

About Stok
Stok leads organizations to decarbonize now. We integrate expertise across sustainability consulting, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Stok is a Certified B Corp and ILFI Just organization, and has been recognized as a Top Impact Company and Best Workplace. Our global team delivers on client ambitions across programs and projects worldwide.

Position Description
Do you get excited about partnering with global brands to drive bold change? Are you inspired by working alongside passionate experts redefining sustainability? Looking for a career where purpose and impact take center stage? Stok seeks a dynamic Proposal Coordinator to support our drive for growth as a catalyst for bold impact.
As Proposal Coordinator, you’ll help our teams ensure every interaction with Stok leaves the audience impressed—met with sincerity, boldness, and joy. Working alongside a passionate, values-aligned global team, you’ll craft compelling proposals that support our mission to create an environmentally restorative and socially equitable world. In this role, you’ll collaborate directly with business leaders, subject matter experts, and our Client Solutions team, as well as your fellow marketers. Together, you’ll uncover opportunities, create standout proposals, and drive results that advance client ambitions.
Join a supportive, purpose-driven team where everyone contributes their expertise to deliver impact, forge meaningful connections, and push the boundaries of what’s possible.

Responsibilities

1. Opportunity Prioritization: Facilitate the Go/No-Go process, helping teams evaluate and prioritize opportunities that align with our growth goals and deliver the greatest impact.
2. Opportunity Discovery and Research: Regularly monitor industry trends and sites to identify new opportunities by gathering research on clients, competitors, and markets. Maintain a proactive approach to uncovering insights that drive strategy and impact.
3. Proposal Development: Collaborate with business leaders, subject matter experts, and the Client Solutions team to craft compelling Statements of Qualifications (SOQs) and proposals. Ensure all submissions are clear, compliant, and tailored to client goals.
4. Creative Storytelling: Assemble written and visual content for client presentations, weaving technical expertise and bold messaging into a narrative that resonates.
5. Document Production and Layout: Ensure all proposals and client-facing deliverables are visually polished, professionally formatted, and aligned with our brand—leaving audiences impressed at every interaction.
6. Process Management: Track schedules, milestones, and deliverables for individual pursuits and proposals—ensuring seamless coordination and on-time delivery.
7. Content Creation and Organization: Develop and maintain systems to organize and retrieve information—streamlining future proposals and communications.
8. Strategic Support: Assist in creating pursuit plans and coordinating client outreach activities, enabling our teams to align with client needs before RFPs are even released.
9. Team Collaboration: Partner with cross-functional teams to gather input, facilitate pre-submittal meetings, and refine messaging for maximum impact.

Qualifications

• Experience with Requests for Proposals (RFP) and/or Requests for Qualifications (RFQ) processes, ideally in architecture, engineering, or construction.
• Exceptional Writing and Editing Skills: Ability to craft clear, concise, and compelling content tailored to diverse audiences, ensuring proposals and deliverables are polished and professional.
• Collaboration and Communication: Ability to work effectively with diverse personalities and work styles, partnering with business leaders, subject matter experts, and fellow marketers.
• Organizational and Time Management Skills: Proven ability to manage multiple priorities, track deadlines, and ensure the seamless delivery of high-quality proposals and client-facing materials.
• Attention to Detail: A sharp eye for detail in written content, visuals, and layouts to ensure all deliverables meet Stok’s high standards.
• Strong Research Capabilities: Proficiency in gathering and synthesizing data about clients, competitors, markets, and opportunities to inform strategy.
• Self-Management Skills: Ability to work autonomously, knowing when to involve others, and the drive to turn words into actions.
• Proficiency with MS Office applications, especially Word and PowerPoint.

Additional Qualifications

• Knowledge of Go/No-Go Processes: Experience facilitating RFP/RFQ evaluation and decision-making with multiple internal contributors.
• Experience with public agency contracting and procurement processes in Canada.
• Creative design skills for developing visually engaging client presentations and deliverables.
• Familiarity with AI technologies (e.g., ChatGPT) and enthusiasm for learning how to integrate these tools to enhance proposal quality and streamline processes.

Our Culture and Benefits

We value diversity, innovation, and social justice. Our benefits include health coverage, flexible work arrangements, professional development stipends, volunteer time, and more, supporting your wellbeing and growth. This role is remote but can be located anywhere in Canada, with options for in-person collaboration in Vancouver or Edmonton.