Proposals Coordinator

Aecon Group Inc.; Toronto; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player in infrastructure development is seeking a dedicated Proposals Coordinator to join their dynamic team. This role involves coordinating proposal submissions, ensuring compliance, and enhancing proposals with creative graphics. The company values safety, integrity, and inclusion, providing a supportive environment for career development. If you thrive in a fast-paced setting and are passionate about contributing to impactful projects, this opportunity is perfect for you. Join a forward-thinking organization committed to sustainable practices and community impact.

Benefits

Mental Health Support

Career Development Programs

Inclusive Work Environment Initiatives

Sustainable Construction Practices

Qualifications

• 2 to 5 years of proposal experience, preferably in utilities construction.
• Strong English writing and proofreading skills required.
• APMP Certification is an asset.

Responsibilities

• Coordinate proposal submissions from bid to contract execution.
• Write proposal sections and manage proposal content databases.
• Support business development strategies and pipeline management.

Skills

Proposal Management

English Writing

Project Management

Critical Thinking

Problem Solving

Education

Degree in Communications

Degree in Marketing

Degree in Journalism

Degree in Business

Tools

Microsoft Office

Adobe Acrobat

SharePoint

Expedience

Job description

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Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead impactful projects in transportation and energy, partnering daily to build, connect, power, and strengthen communities.

Our Core Values

• Safety Always: Our top priority. If we can’t do it safely, we don’t do it at all.
• Integrity: Leading by example with humility and courage.
• Accountability: Passionate about delivering on commitments.
• Inclusion: Providing equitable opportunities for everyone.

What We Offer

• Support for mental, emotional, and physical well-being.
• Career development through Aecon University and Leadership Programs.
• Inclusive work environment initiatives, including Equity, Diversity & Inclusion training, Women in Trades, Diversity in Trades programs, and Employee Resource Groups.
• Sustainable construction practices with a commitment to environmental and community impact.

About the Role

We are seeking a Proposals Coordinator to support our Aecon Utilities division, aiming to become Canada's top utility construction provider. Under the supervision of the Proposals Supervisor, you will coordinate proposal submissions from bid/no bid decisions to contract execution, working closely with Estimators and Operations to ensure high-quality responses.

Key Responsibilities

• Serve as the main contact with clients, assign deliverables, develop proposal outlines, facilitate kickoff calls, ensure RFP compliance, review and polish documents, manage post-bid clarifications, and coordinate proposals from start to finish.
• Write proposal sections including summaries, project descriptions, resumes, and support development of new plans with teams.
• Design graphics using PowerPoint to enhance proposals.
• Manage proposal content databases via SharePoint and Expedience.
• Maintain records of proposals, results, and lessons learned.
• Support business development strategies and pipeline management.
• Participate in proposal strategy and review sessions.
• Handle document management of submissions and bid library content.

Qualifications

• 2 to 5 years of proposal experience, preferably in utilities construction.
• Ability to manage proposals and projects under tight deadlines.
• Strong English writing and proofreading skills.
• Proficiency in Microsoft Office, Adobe Acrobat, SharePoint.
• Critical thinking and problem-solving skills in a fast-paced environment.
• Team player with collaborative mindset.
• APMP Foundation or Practitioner Certification is an asset.
• Degree in Communications, Marketing, Journalism, Business, or equivalent experience.

Additional Information

We value diversity, inclusion, and belonging. All qualified candidates, including women, minorities, Indigenous peoples, persons with disabilities, and those of any sexual orientation or gender identity, are encouraged to apply. We adhere to the Accessible Canada Act (ACA) and are committed to accessible employment practices.