Proposal Coordinator

Dillon Consulting Limited; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join their dynamic Business Development and Sales team. In this pivotal role, you will collaborate with various business units and technical experts to produce high-quality proposals that drive success. Your expertise in proposal management software and strong organizational skills will be essential in ensuring timely submissions and compliance with corporate standards. This innovative firm promotes a culture of reliability and inclusiveness, offering flexible work arrangements and a supportive community. If you thrive in fast-paced environments and enjoy teamwork, this opportunity is perfect for you.

Benefits

Flexible work arrangements

Comprehensive benefits

Development opportunities

Supportive community

Qualifications

• Minimum two years’ experience in proposal and tender preparation.
• 3-5 years of administrative experience or equivalent education/skills.

Responsibilities

• Coordinate with teams to develop high-quality proposals from start to finish.
• Utilize proposal management software and ensure compliance with requirements.

Skills

Microsoft Word

Microsoft Excel

Writing Skills

Editing Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Post-secondary education in administration

Marketing

Business

Communications

Tools

Proposal Management Software

Adobe Creative Suite

Microsoft Project

Job description

Join to apply for the Proposal Coordinator role at Dillon Consulting Limited.

1 week ago Be among the first 25 applicants.

The Opportunity

Dillon Consulting is seeking motivated candidates to fill several positions for a Proposal Coordinator within our Business Development and Sales (BDAS) group. This addition is part of an exciting new approach to managing our proposal sales operations.

As a key member of our Proposal and Sales Team, you will work closely with Business Units and technical experts to create impactful proposal submissions. Responsibilities include managing all aspects of proposal submission, content generation using Dillon’s proposal management software, and guiding technical staff through our proposal processes. This role suits someone who thrives in a fast-paced environment, is highly organized, and enjoys collaboration across teams.

Responsibilities

• Coordinate with Business Units and technical teams to develop high-quality proposals from start to finish.
• Utilize proposal management software and collaborate with the Proposal Content Specialist.
• Review opportunity documents for compliance and requirements.
• Prepare marketing and qualification materials, and coordinate graphics and layout with Marketing.
• Ensure deadlines are met through effective information flow and review processes.
• Format, edit, print, and distribute proposal documents.
• Build internal relationships to facilitate timely responses and maintain quality standards.
• Implement quality control to meet proposal and corporate standards.
• Monitor potential project opportunities using internal systems.
• Participate in debriefings for continuous improvement.

Qualifications

• Minimum two years’ experience in proposal and tender preparation.
• 3-5 years of administrative experience or equivalent education/skills.
• Post-secondary education in administration, marketing, business, or communications is an asset.

Desired Skills and Experience

• Advanced skills in Microsoft Word and complex document formatting.
• Proficiency in Microsoft Excel.
• Strong writing, editing, and communication skills.
• Attention to detail and high accuracy.
• Understanding of financial terms, budgets, and schedules.
• Excellent organizational and time management skills.
• Experience in professional services (environmental, engineering, planning) is an asset.
• Experience with proposal management software, Adobe Creative Suite, Microsoft Project, and APMP certification are assets.

Why Choose Dillon

We are driven by our core values: Reliability, Achievement, Continuous Development, Creativity, Courage, and Inclusiveness. Dillon is a certified Great Place to Work, offering flexible work arrangements, comprehensive benefits, development opportunities, and a supportive community.

About Dillon

A Canadian, employee-owned firm with over 75 years of experience, specializing in planning, engineering, and environmental science, with over 20 offices and 1000+ employees nationwide.

Employment Equity, Diversity & Inclusion

We promote a diverse and inclusive workplace and encourage accommodations during the interview process.