Proposal Coordinator

GFL Environmental Inc.; Mississauga; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player seeks a Proposal Coordinator to join their Mississauga team. This role involves conducting online bid searches, preparing proposals, and collaborating with various departments to ensure successful submissions. The ideal candidate will possess strong communication and organizational skills, thrive under pressure, and have a background in business or a related field. With a commitment to sustainability and employee growth, this opportunity offers a chance to make a meaningful impact while advancing your career in a supportive environment. Join a team dedicated to providing innovative environmental solutions and making a positive difference.

Qualifications

• Post-secondary education in business or related field preferred.
• Strong written and verbal communication skills are essential.
• Prior experience in the waste industry is advantageous.

Responsibilities

• Conduct and track online bid searches for RFPs and RFTs.
• Prepare executive summaries and develop proposal content.
• Collaborate with management and sales teams for proposal submissions.

Skills

Communication Skills

Organization Skills

Time Management

Ability to Work Independently

Ability to Work Under Stress

Education

Post-secondary education in business or related field

Tools

MS Word

MS Excel

PDF formats

Job description

Working out of our Mississauga facility, the Proposal Coordinator will be responsible for conducting and tracking online bid searches to identify opportunities for Request for Proposal (RFP), Request for Tender (RFT), etc., that align with our lines of business. Responsibilities include downloading and analyzing procurement documents, preparing executive summaries for management review, developing proposal content, coordinating with District Managers, Sales, and Operations to solicit content, and managing the proposal submission process. The role also involves supporting surety requests, managing after-award documentation, and tracking active and pending submissions.

Key Responsibilities:

1. Meet deadlines for questions, responses, and submissions, including contract execution deadlines.
2. Maintain a reporting system for upcoming RFPs with relevant information.
3. Assist with clarification questions between clients and GFL.
4. Follow-up with management or key contacts regarding proposal responses.
5. Collaborate with Corporate, Group, and Division management, sales managers, sales representatives, and operations to gather information for proposals.
6. Request Certificates of Insurance (COI) and Workers Safety Insurance Board (WSIB) documentation.
7. Assist in maintaining internal documentation such as policies, procedures, COI, and WSIB.
8. Maintain document templates.

Knowledge, Skills, and Key Competencies:

• Post-secondary education in business or a related field is preferred.
• Prior experience in the waste industry is advantageous.
• Ability to prioritize work effectively.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Capable of working under stressful circumstances with shifting demands and deadlines.
• Excellent organization and time management skills.
• Proficiency in MS Word, Excel, and PDF formats.
• Valid driver’s license.

#GFLTALENT

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you need special assistance or accommodations to apply, please contact [e-mail].

Current GFL Employees

If you are an existing GFL employee seeking to view and apply for current openings, please visit the internal GFL Jobs Hub.

Welcome!

At GFL, our greatest asset is our people. We believe in great careers, making a positive environmental impact, and supporting our employees’ ambitions. We aim to create roles that help you grow and succeed.

Growth isn’t just for our business—it’s for our people. We see potential in all our employees and support their journeys, whether advancing in their careers, learning new skills, forming relationships, mentoring others, or pursuing personal goals.

With safety and sustainability at our core, we unite as “Team Green” to provide environmental solutions that enable our customers and communities to be Green For Life.

Working for GFL is more than a job; it’s an opportunity to make a difference and grow tremendously. We focus on the big picture—today, tomorrow, and for life.

GFL empowers those seeking growth in their careers and personal lives, whether in Field Operations or Professional Services.

Field Operations – Our field roles offer limitless growth and skill expansion opportunities across North America, central to our vision of creating cleaner, sustainable communities.

Professional Services – Our corporate positions in key North American offices foster strong client relationships, manage key programs and accounts, and ensure our field teams operate efficiently.