Proposal Coordinator (Mid-Senior Level)

ERM; Montreal; Remote; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join their North America Marketing & Proposal Team. This pivotal role involves collaborating with diverse technical professionals to prepare high-impact proposals that highlight the company's value. The ideal candidate will lead the proposal process, manage complex projects, and ensure compliance with branding standards. With a focus on sustainability and innovation, this company fosters a diverse and inclusive work environment, making it an exciting place to advance your career. If you're passionate about making an impact through your work, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in Proposal Coordination at a professional services firm.
• Advanced familiarity with RFI/RFP processes and proposal management.
• Strong organizational skills to manage multiple proposals with differing deadlines.

Responsibilities

• Collaborate with consultants to drive the proposal process from RFP to submission.
• Prepare formal plans for responding to large RFPs and manage proposal preparation.
• Support teams in developing interview presentations and manage proposal materials.

Skills

Proposal Coordination

RFP Management

Time Management

Editing Skills

Communication Skills

Education

Bachelor’s degree in Marketing

Bachelor’s degree in Business

Bachelor’s degree in Communications

Tools

MS Office Products

Adobe Creative Suite

SharePoint

Salesforce

Job description

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ERM is seeking a Proposal Coordinator to be part of our North America Marketing & Proposal Team collaborating with our Partners, sellers, and Key Client Account Directors across multiple industries and service lines to prepare high-impact proposals that clearly articulate ERM’s value proposition. The successful candidate will be an integral part of ERM's North American Commercial Team, be confident and service oriented taking the lead driving the proposal process from start to finish. Our team mostly works remotely as you will be working with diverse groups of technical professionals across the United States and Canada.

Responsibilities:

• Collaboration: Work with our consultants across North America to drive the proposal process from receipt of RFP to submittal in accordance with ERM’s proposal process. Collaborate with internal teams and groups (marketing, finance, legal, etc.) in completing RFP/RFI requests.
• Proposal Management: Preparation of formal plans for responding to large and complex RFPs. Direct and/or participate in all aspects of proposal preparation including the schedule and responsibility matrix, communication plan, development and collection of materials including, but not limited to: drafting cover letters and value propositions, pulling project descriptions, resumes/CVs and/or bios for staff, creating graphics, content review/editing, format review, final document assembly and delivery to the client on schedule.
• Presentations: Support pursuit teams in developing interview presentations (PowerPoint). Facilitate presentation internal strategy meetings, design layout (PowerPoint) with technical team, research/develop content for slides (company information, services, experience). Development (or coordination) of graphics to present information/data visually. Manage internal schedule, team assignments, and electronic files of overall presentation to meet client schedule. Facilitate dry runs with presentation team; providing input to improve quality.
• Material Management: Create, maintain, and manage a database of proposal material on SharePoint/Marketing Server, project experience, staff resumes/CVs, and other information required for proposal activities such as boilerplate information.
• Branding: Ensure compliance with company image, signature standards, approval levels, and guidelines.
  
  

Education:

• Bachelor’s degree in marketing, Business, Communications, or related field from an accredited college or university or demonstrated equivalent experience in bids/proposals/client facing material.
  
  

Qualifications and Skills:

• 3+ years of experience in Proposal Coordination/Management at a professional services firm working for corporate clients or consultancy.
• Advanced familiarity with RFI/RFP processes, preparation, management, and procedures.
• Ability to lead, create and complete responses to Request for Proposals (RFP), as well as Requests for Information (RFI) from start to finish.
• Strong organizational and time management skills required to juggle multiple proposals/tasks with differing deadlines (sometimes across time zones), with minimal supervision.
• Editing and templating competencies with MS Office Products.
• Effective communication skills (verbal and written).
  
  

Preferred Skills:

• Experience with Graphics, Adobe Creative Suite (e.g., InDesign).
• Experience working in TEAMS, OneDrive and/or SharePoint.
• Experience with various Client portals such as PowerAdvocate and Ariba.
• Experience with Salesforce or another equivalent CRM database, a plus.
  
  

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Thank you for your interest in ERM!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Environmental Services, Civil Engineering, and Oil and Gas

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