Proposal Coordinator (Mid-Senior Level)

ERM; Calgary; Remote; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Proposal Coordinator to join their North America Marketing & Proposal Team. This role is pivotal in preparing high-impact proposals that showcase the company's value proposition. The successful candidate will lead the proposal process, collaborating with diverse teams across the US and Canada. The position offers an opportunity to work remotely, making it ideal for professionals who excel in a flexible environment. If you're a confident, service-oriented individual with a knack for proposal management, this is your chance to make a significant impact in a dynamic team.

Qualifications

• 3+ years of experience in proposal coordination/management.
• Strong organizational skills and ability to manage multiple proposals.

Responsibilities

• Collaborate with consultants to drive the proposal process from RFP to submission.
• Manage all aspects of proposal preparation, including scheduling and content collection.

Skills

Proposal Coordination/Management

RFI/RFP Processes

Organizational Skills

MS Office Proficiency

Effective Communication

Education

Bachelor’s degree in Marketing

Bachelor’s degree in Business

Bachelor’s degree in Communications

Tools

Adobe Creative Suite (InDesign)

SharePoint

Salesforce

TEAMS

Job description

Join to apply for the Proposal Coordinator (Mid-Senior Level) role at ERM

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Join to apply for the Proposal Coordinator (Mid-Senior Level) role at ERM

ERM is seeking a Proposal Coordinator to be part of our North America Marketing & Proposal Team. This role involves collaborating with Partners, sellers, and Key Client Account Directors across multiple industries to prepare high-impact proposals that articulate ERM’s value proposition. The successful candidate will be an integral part of ERM's North American Commercial Team, confident, service-oriented, and capable of leading the proposal process from start to finish. Our team primarily works remotely, collaborating with diverse technical professionals across the US and Canada.

Responsibilities:

1. Collaboration: Work with consultants across North America to drive the proposal process from receipt of RFP to submission, in accordance with ERM’s process. Collaborate with internal teams (marketing, finance, legal, etc.) to complete RFP/RFI requests.
2. Proposal Management: Prepare formal plans for responding to large, complex RFPs. Manage all aspects of proposal preparation, including scheduling, responsibility matrices, communication plans, content collection, drafting cover letters, value propositions, project descriptions, staff resumes, graphics, editing, formatting, and final delivery.
3. Presentations: Support pursuit teams in developing PowerPoint presentations, facilitate strategy meetings, design layouts, develop content, create graphics, manage schedules, and conduct dry runs to improve quality.
4. Material Management: Create and maintain a proposal material database on SharePoint/Marketing Server, including project experience, staff resumes, and boilerplate information.
5. Branding: Ensure compliance with company branding standards and guidelines.

Education:

• Bachelor’s degree in marketing, Business, Communications, or a related field, or demonstrated equivalent experience in bids/proposals.

Qualifications and Skills:

• 3+ years of Proposal Coordination/Management experience in a professional services firm.
• Familiarity with RFI/RFP processes and procedures.
• Ability to lead responses to RFPs and RFIs from start to finish.
• Strong organizational and time management skills, capable of handling multiple proposals/tasks with deadlines across time zones.
• Proficiency in MS Office, editing, and templating.
• Effective verbal and written communication skills.

Preferred Skills:

• Experience with Adobe Creative Suite (InDesign), graphics, and presentation design.
• Experience with TEAMS, SharePoint, client portals (PowerAdvocate, Ariba), and CRM systems like Salesforce.

Who We Are:

As the largest global pure-play sustainability consultancy, ERM partners with leading organizations to create innovative sustainability solutions. We value diversity, equity, and inclusion, believing our diverse team enhances our ability to serve clients effectively. Our "boots to boardroom" approach provides comprehensive support from ground operations to executive strategy.

Please submit your resume and a brief cover letter. Shortlisted candidates will be invited for interviews. ERM does not accept agency resumes and is an Equal Employment Opportunity employer, committed to a diverse workforce.