Proposal Coordinator

Stantec; Greater Sudbury; On-site; CAD 56,000 - 79,000; Full time

Job summary

An established industry player is seeking a dynamic Proposal Coordinator to support Canadian Operations in proposal development. This exciting role involves utilizing advanced writing and editing skills to assist proposal managers in crafting client-focused proposals, expressions of interest, and statements of qualifications. The ideal candidate will thrive in a collaborative environment, showcasing excellent communication skills and a keen eye for detail. Join a forward-thinking company that values creativity and teamwork, and contribute to impactful projects that serve communities globally. This is a fantastic opportunity for motivated individuals eager to challenge themselves in a vibrant workplace.

Benefits

Health insurance

Dental insurance

Vision plans

Well-being program

Tuition reimbursement

Paid time off

Employee stock purchase program

Short-term disability

Long-term disability

Emergency travel benefits

Qualifications

• Must be proficient in Microsoft Office applications.
• Strong command of the English language is essential.
• Experience in business development is an asset.

Responsibilities

• Assist proposal managers in preparing client-focused proposals.
• Create and maintain project profiles and proposal templates.
• Ensure compliance with submission requirements.

Skills

Advanced writing skills

Editing skills

Excellent written communication

Coordination skills

Time management

Attention to detail

Business development instincts

Ability to multi-task

Education

Experience in business development

Experience in mining industry

Tools

Microsoft Office

Visio

SharePoint

Job description

Proposal Coordinator - ( 250001PM )

Description

At our core, we’re a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects that we touch. From approval and permitting to design, construction and closure, we put the goals of our clients and their communities at the center of everything that we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

Your Opportunity

We are seeking a Proposal Coordinator to help support our Canadian Operations with proposal development. This candidate can work from any of our operating locations within Canada but must be willing to work across all time-zones. This role will use advanced writing and editing skills to assist various proposal managers in the preparation of client-focused proposals, expressions of interest, and statements of qualifications. This position requires someone who has business development instincts, excellent written communication skills, and likes to connect with others. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.

Your Key Responsibilities

• Use advanced writing and editing skills to assist various proposal managers in the preparation of client-focused proposals, expressions of interest, and statements of qualifications.
• Create and maintain project profiles.
• Schedule and facilitate proposal decision meetings.
• Create and maintain entries in an opportunity database.
• Review requests for proposal to ensure compliance with submission requirements and determine optimal presentation of content.
• Issue, receive, and file proposal-related communications and records.
• Create and maintain proposal templates in Microsoft Office applications.
• Format, track/control, and file various document types.
• Ensure submissions conform to company standards.
• At times, there will be overtime work to meet project deadlines.
• Provide other clerical/technical support to staff as needed.
• Serve as a point of contact for Pipeline and SMKC questions (personnel profiles, resumes, etc.).
  
  

Qualifications

Your Capabilities and Qualifications

• Must be able to successfully work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Visio, and SharePoint.
• Must have a strong command of the nuances of the English language.
• Must have excellent written and verbal communication skills.
• Must have excellent coordination and time management skills.
• Must have the ability to quickly learn new software applications to improve speed and efficiency.
• Must demonstrate a high level of attention to detail in completion of tasks and cross referencing of information in several documents and logs.
• Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous proposals in a rapidly changing environment.
• Must be results-oriented, by focusing on outcomes and ensuring tasks, goals and input from others progresses.
• Must possess the ability to maintain a high degree of confidentiality.
  
  

Education And Experience

• Must be highly proficient in Microsoft Office and have excellent communication skills, including written.
• Typical office environment working with computers and remaining sedentary for long periods of time.
• Experience in business development and the mining industry would be an asset.
  
  

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’ s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #FeelingEnergized

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s)

• CA$56,000 - CA$78,300 Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)
  
  

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Ontario-Sudbury

Other Locations : Canada-Alberta-Calgary, Canada-British Columbia-Vancouver, Canada-Saskatchewan-Saskatoon, Canada-Ontario-North Bay

Organization : BC-1695 Mining-CA Canada

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : May 1, 2025, 10:25:51 AM

Req ID: 250001PM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans