Proposal Assistant

WSP Global Inc.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

WSP Global Inc. is seeking a Proposal Assistant to join their Earth & Environment Proposal Team in Ontario. This full-time role involves coordinating the proposal process, ensuring high-quality submissions, and contributing to winning strategies. Candidates should possess strong communication skills and a relevant Bachelor's degree, along with two years of experience. Proficiency in Microsoft Office and Adobe Creative Cloud is essential.

Qualifications

• Minimum of 2 years of relevant experience.
• Experience in the professional services consulting sector (engineering and science an asset) is ideal.
• Experience working on federal government and public works proposals is desirable.

Responsibilities

• Coordinate, write, review and edit English proposals.
• Plan and coordinate proposal-related tasks from kick-off through to submission.
• Review final proposals for quality assurance and quality control.

Skills

Communication

Attention to detail

Proofreading

Interpersonal skills

Teamwork

Multitasking

Education

Bachelor's degree in journalism, communications, science, engineering, business or related discipline

Tools

Microsoft Office

Adobe Creative Cloud (InDesign and Acrobat)

Job description

WSP has a new opportunity for a Proposal Assistant to join our Earth & Environment Proposal Team on a full-time basis based in Ontario .

What you can expect to do here :

• Coordinate, write, review, and edit English proposals;
• Review and analyze incoming requests for proposals and develop structure and content;
• Plan and coordinate proposal-related tasks, from the initial kick-off / kick-off meeting through proposal delivery and post-submission follow-up;
• Compile internal information such as history with client for proposal decisions and strategy;
• Coordinate and execute proposal winning strategy and assist staff in developing capture plans;
• Compile, modify and draft standard proposal components according to requirements; compile disparate pieces of content from a distributed group of authors into a cohesive and responsive proposal document;
• Perform and delegate proposal tasks and ensure proposal schedules are met and adhered to;
• Assist with proposal budgets and other technical sections, as needed;
• Adapt existing CVs, project descriptions and boilerplate information;
• Review final proposals for quality assurance and quality control;
• Facilitate the pre-selection interview strategy and develop presentations;
• Participate in internal and external proposal debriefings and other proposal closing activities;
• Serve as a subject matter expert and participate in the development of the proposal team's best practices, tools and policies;
• Contribute to the generation, collection, dissemination and archival of related information;
• Communicate effectively with proposal teams and colleagues, as well as other stakeholders;
• Report on proposal parameters, as required;
• Support and contribute to initiatives and activities of the Earth and Environment proposal team, as well as ad hoc requests;
• Think and act in the best interests of WSP and actively promote our core values;
• Open to travel between offices for training and proposal-related activities.

What you'll bring to WSP :

• Bachelor's degree in journalism, communications, science, engineering, business or related discipline;
• Strong verbal and written communication skills;
• A minimum of 2 years of relevant experience;
• Attention to detail and excellent proofreading / grammar skills;
• Excellent interpersonal skills;
• Team player, able to excel in a multitasking and deadline-driven environment;
• Ability to work overtime and under pressure to meet deadlines;
• Proficiency in Microsoft Office (Word, PowerPoint, Excel);
• Proficient with Adobe Creative Cloud suite (InDesign and Acrobat) to create materials and client proposals;
• Experience in the professional services consulting sector (engineering and science an asset), with an emphasis on management and / or proposal writing is ideal;
• Experience working on federal government and public works proposals is desirable;
• Experience working with internal and external client groups and with distributed (virtual) proposal teams;
• Comfortable working and interacting at all levels in a multidisciplinary environment.
• Experience using MS Co-Pilot would be considered an asset, the ideal candidate should be open to leveraging AI technologies to enhance efficiency, innovation, and effectiveness in their work.