Assistant Proposal Specialist

GFT; Mechanicsburg (Cumberland County); Hybrid; USD 55,000 - 70,000; Full time

Job summary

GFT is seeking an Assistant Proposal Specialist in Mechanicsburg to support business development by assisting with proposals, presentations, and qualifications. This role offers mentorship and professional development opportunities, ideal for candidates with strong communication skills and a relevant educational background.

Benefits

Hybrid work environment

Comprehensive benefits including wellness

401(k) plan

Paid time off and tuition reimbursement

Professional development opportunities

Qualifications

• 0-2 years of related industry experience.
• Ability to work independently and as part of a team.
• Excellent proficiency in communication and interpersonal skills.

Responsibilities

• Assist during proposal development and maintain proposal team files.
• Conduct research and compile information for proposals.
• Coordinate quality control reviews and archiving of proposal content.

Skills

Business writing

Editing

Formatting principles

Interpersonal skills

Communication skills

Task management

Time management

Multi-tasking skills

Research skills

Education

Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business

Tools

Microsoft Office

Adobe Creative Suite (InDesign preferred)

Job description

Join to apply for the Assistant Proposal Specialist role at GFT.

What You Will Do

Gannett Fleming TranSystems is seeking an Assistant Proposal Specialist to join our Water Business Group. This role follows a hybrid work model, requiring occasional attendance at our Mechanicsburg office location of your choice.

What You’ll Be Challenged To Do

As an Assistant Proposal Specialist, you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to municipal, state, federal, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.

In this role, you will be responsible for:

• Assist during proposal development and support the research, writing, editing, formatting, and quality checking of text for proposals, statements of qualifications, and presentations.
• Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information.
• Maintain proposal team server files and other repositories of information for active proposals.
• Assist with proposal formatting, printing, and production.
• Attend proposal meetings, take notes, and help maintain and update meeting information.
• Research and compile information from internal and external databases, internet, intranet, resumes, project descriptions, boilerplate text, etc.
• Coordinate with internal departments to obtain required information for proposals or SOQs.
• Assist with archiving proposal content and uploading to internal databases during proposal closeout.
• Participate in BD team training and knowledge sharing activities, demonstrating progressive ability to incorporate best practices.
• Perform self-checks of work products to ensure compliance and continuous improvement.
• Coordinate quality control reviews according to BD team procedures.

Education & Experience

• Associate’s or Bachelor’s Degree in marketing, journalism, communications, or business.
• 0-2 years of related industry experience.
• Knowledge of business writing, editing, and formatting principles.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong task, time management, and multi-tasking skills.
• Proficiency in Microsoft Office; Adobe Creative Suite InDesign experience preferred.

Compensation

The salary range is $55,000 - $70,000, dependent on experience and location.

Benefits

• Hybrid work environment.
• Comprehensive benefits including wellness, parental leave, pet insurance, medical, dental, vision, disability, and life insurance.
• 401(k) plan.
• Paid time off and tuition reimbursement.
• Professional development opportunities.

Company Overview

At GFT, we innovate at the intersection of transportation, water, power, and buildings. We are committed to building stronger communities and a healthier planet, backed by over a century of experience.

Equal Opportunity Employer

We consider all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.

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