Assistant Proposal Specialist

MedStar Health; Mechanicsburg (Cumberland County); Hybrid; USD 55,000 - 70,000; Full time

Job summary

MedStar Health is looking for an Assistant Proposal Specialist to join their team in Mechanicsburg. This full-time position supports the development of proposals and qualifications for various clients, fostering mentorship and professional growth. Ideal candidates will have relevant degrees and strong communication skills.

Benefits

Hybrid work environment

Comprehensive benefits package

401(k) savings plan

Competitive paid-time-off

Tuition reimbursement

Professional development opportunities

Incentive compensation

Qualifications

• 0-2 years of experience in a related industry.
• Familiarity with business writing/editing/formatting principles.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Assist during proposal development and maintain proposal documents.
• Perform data collection and coordinate with internal departments.
• Participate in BD team training and quality control review.

Skills

Inter-personal skills

Communication skills

Teamwork

Task management

Time management

Resourcefulness

Education

Associate's or Bachelor's Degree in marketing, journalism, communications, or business

Tools

Microsoft Office applications

Adobe Creative Suite InDesign

Job description

What You Will Do:

Gannett Fleming TranSystems is seeking an Assistant Proposal Specialist to join our Water Business Group. This role follows a hybrid work model, requiring occasional attendance at our Mechanicsburg office location of your choice

What you'll be challenged to do:

As an Assistant Proposal Specialist you will support business development activities and the planning, development, and production of statements of qualifications, proposals, and presentations to municipal, state, federal, and private clients. This position offers the ideal environment to engage in meaningful mentorship and professional development, build foundational skills, and explore career pathways as you grow within the industry.

In the capacity, you will be responsible for the following:

• Assist during proposal development and supports the research, writing, editing, formatting, and quality checking of text for preparation of proposals, statements of qualifications, and presentations
• Perform subconsultant data collection and organization tasks for proposal teams, including contacting subconsultants, outlining requirements, and organizing and distributing information
• Maintain proposal team server files and other repositories of information for use during active proposals
• Assist with proposal formatting, printing, and production
• Attend proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested
• Research and compile information from a variety of internal and external databases, internet and intranet sites, and other internal data sources (including resumes, project descriptions, boilerplate text, etc.)
• Coordinate with internal departments to obtain required information for proposal or SOQ preparation
• Assist with the archiving of proposal content and upload to appropriate internal databases or servers as part of proposal closeout procedures in a timely and quality manner
• Participate in BD team training and knowledge sharing activities and demonstrates progressive ability over time to incorporate best practices into daily work assignments
• Perform self-check of work products to comply with client requirements, eliminate repeat errors, and demonstrate continuous improvement in work products
• Coordinate independent quality control review in accordance with BD team quality procedures

Education | Experience:

What you will bring to our firm:

• Associate's or Bachelor's Degree in marketing, journalism, communications, or business
• 0-2 years of experience working in a related industry
• Knowledge and understanding of business writing/editing/formatting principles and practices
• Excellent inter-personal and communication skills
• Ability to work well as part of a team and independently in a fast-paced, deadline-driven environment
• Excellent task management, time management, multi-tasking, collaboration, and resourcefulness skills
• Proficiency in Microsoft Office applications
• Experience using Adobe Creative Suite InDesign preferred

Compensation:

The range for this position is salary range is $55,000 - $70,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

Company Overview:

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location:Mechanicsburg, PA

Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
Salary Range: $55,000 - $70,000
Salary dependent upon experience and geographic location