Property Operations Coordinator

Priveda Capital; Montreal (administrative region); On-site; CAD 42,000 - 54,000; Full time

Job summary

Gestion R&R in Montreal is seeking a highly organized Property Coordinator to support the day-to-day operations of our residential portfolio. You will coordinate maintenance requests, dispatch service calls, and provide stellar service to tenants, contractors, and clients.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, with at least two years of property management or maintenance coordination experience.

Qualifications

• Minimum 2 years of experience in property management, maintenance coordination, dispatch, or administrative support.
• Experience dispatching technicians or coordinating maintenance requests is an asset.
• Proficiency with Microsoft Office and general office software.
• Strong communication, customer service, and phone etiquette.
• Excellent organizational and time management skills.
• Ability to multitask, prioritize competing demands, and work independently.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Respond to tenant, client, and vendor emails and calls professionally.
• Coordinate technician and staff schedules, including on-call and rotation schedules.
• Receive, dispatch, and monitor maintenance and service requests.
• Open, update, and close work orders promptly.
• Schedule tenant appointments and coordinate access with technicians.
• Follow up on service requests to ensure timely completion.
• Assist with ordering and coordinating materials, appliances, and supplies.
• Maintain accurate records and perform data entry.
• Provide excellent customer service to tenants, contractors, and clients.
• Coordinate office calendars, meetings, and conference room bookings.
• Order office supplies, coffee, snacks, and other workplace essentials.
• Maintain office organization and coordinate office maintenance and repairs.
• Provide administrative support to improve office efficiency and property operations.
• Assist with other property management and administrative duties as required.

Skills

Communication

Customer service

Time management

Multitasking

Attention to detail

Problem-solving

Phone etiquette

Tools

Outlook

Excel

Word

Job description

Gestion R&R in Montreal is seeking a highly organized Property Coordinator to support the day-to-day operations of our residential portfolio. You will coordinate maintenance requests, dispatch service calls, and provide stellar service to tenants, contractors, and clients.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, with at least two years of property management or maintenance coordination experience.