Property Coordinator

Frederick Fox; Dorval; On-site; CAD 42,000 - 64,000; Full time

Job summary

Frederick Fox is seeking a Property Coordinator to support the Montreal/Dorval portfolio and broader Canada. The role offers exposure to commercial property operations, tenant and vendor relations, contracts, and financial administration.

Initially onsite with plans to transition to three days a week onsite, the position provides room to grow within a expanding portfolio and take on increasing responsibilities over time.

Qualifications

• 1–2+ years of property management experience.
• Strong French communication skills (8.5/10 or higher).

Responsibilities

• Provide day-to-day administrative and operational support to Property Managers.
• Serve as a key point of contact for tenants, vendors, contractors, and service providers.
• Manage and track service contracts, construction contracts, purchase orders, and vendor documentation.
• Assist with RFPs, vendor selection, and contract administration.
• Support tenant improvements, move-ins, move-outs, and capital projects.
• Conduct and document property inspections.
• Coordinate responses to tenant complaints, service requests, and building issues.
• Follow up with vendors and contractors to ensure issues are resolved timely.
• Review, code, and process vendor invoices.
• Prepare utility billings and tenant reimbursements.
• Coordinate utility transfers and establish utility accounts.
• Assist with AP research, invoice questions, and follow-up.
• Support property budgets, owner reporting, and variance analysis.
• Track tenant and vendor insurance compliance and maintain certificates of insurance.
• Maintain accurate tenant, vendor, emergency contact, and property databases.
• Maintain property management files, records, and documentation.
• Manage administrative functions and work orders within Yardi/Yardi Elevate.
• Track equipment inspections, certifications, and other property compliance requirements.
• Support acquisitions, dispositions, and other portfolio-related projects.
• Assist with department-wide initiatives, process improvements, and SOP implementation.

Skills

Property management

French communication

Vendor relations

Budgeting and AP

Yardi Elevate

Tools

Yardi Elevate

Job description

We are seeking a Property Coordinator to join a growing Property Management team supporting a portfolio of industrial properties across Quebec and Canada.

This position will primarily support the Montreal/Dorval portfolio and work closely with Property Managers and senior leadership. The role offers broad exposure to commercial property operations, tenant and vendor relations, contracts, financial administration, capital projects, inspections, and property management systems.

This is an excellent opportunity for a property management professional looking to build their commercial real estate experience within a growing organization and take on increasing responsibility over time.

Key Responsibilities

• Provide day-to-day administrative and operational support to Property Managers
• Serve as a key point of contact for tenants, vendors, contractors, and service providers
• Manage and track service contracts, construction contracts, purchase orders, and vendor documentation
• Assist with RFPs, vendor selection, and contract administration
• Support tenant improvements, move-ins, move-outs, and capital projects
• Conduct and document property inspections
• Coordinate responses to tenant complaints, service requests, and building issues
• Follow up with vendors and contractors to ensure issues are resolved timely
• Review, code, and process vendor invoices
• Prepare utility billings and tenant reimbursements
• Coordinate utility transfers and establish utility accounts
• Assist with AP research, invoice questions, and follow-up
• Support property budgets, owner reporting, and variance analysis
• Track tenant and vendor insurance compliance and maintain certificates of insurance
• Maintain accurate tenant, vendor, emergency contact, and property databases
• Maintain property management files, records, and documentation
• Manage administrative functions and work orders within Yardi/Yardi Elevate
• Track equipment inspections, certifications, and other property compliance requirements
• Support acquisitions, dispositions, and other portfolio-related projects
• Assist with department-wide initiatives, process improvements, and SOP implementation

Required

• 1–2+ years of property management experience
• Strong French communication skills (8.5/10 or higher)
• Valid driver's license and access to a reliable vehicle
• Ability to work onsite initially and transition to 3 days onsite per week, including Mondays
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and competing deadlines
• Professional and polished communication style
• Comfortable communicating directly with tenants, vendors, and contractors
• Strong diplomacy and relationship-management skills
• Demonstrated ability to independently manage issues and follow them through to completion