Property Coordinator

Priveda Capital; Montreal (administrative region); On-site; CAD 42,000 - 54,000; Full time

Job summary

Gestion R&R in Montreal is seeking a highly organized Property Coordinator to support the day-to-day operations of our residential portfolio. You will coordinate maintenance requests, dispatch service calls, and provide stellar service to tenants, contractors, and clients.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, with at least two years of property management or maintenance coordination experience.

Qualifications

• Minimum 2 years of experience in property management, maintenance coordination, dispatch, or administrative support.
• Experience dispatching technicians or coordinating maintenance requests is an asset.
• Proficiency with Microsoft Office and general office software.
• Strong communication, customer service, and phone etiquette.
• Excellent organizational and time management skills.
• Ability to multitask, prioritize competing demands, and work independently.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Respond to tenant, client, and vendor emails and calls professionally.
• Coordinate technician and staff schedules, including on-call and rotation schedules.
• Receive, dispatch, and monitor maintenance and service requests.
• Open, update, and close work orders promptly.
• Schedule tenant appointments and coordinate access with technicians.
• Follow up on service requests to ensure timely completion.
• Assist with ordering and coordinating materials, appliances, and supplies.
• Maintain accurate records and perform data entry.
• Provide excellent customer service to tenants, contractors, and clients.
• Coordinate office calendars, meetings, and conference room bookings.
• Order office supplies, coffee, snacks, and other workplace essentials.
• Maintain office organization and coordinate office maintenance and repairs.
• Provide administrative support to improve office efficiency and property operations.
• Assist with other property management and administrative duties as required.

Skills

Communication

Customer service

Time management

Multitasking

Attention to detail

Problem-solving

Phone etiquette

Tools

Outlook

Excel

Word

Job description

Gestion R&R, the property management company for Priveda Capital, is seeking a highly organized and detail-oriented Property Coordinator to join our team. The Property Coordinator will play a key role in supporting the day-to-day operations of our residential portfolio by coordinating maintenance requests, dispatching service calls, assisting with administrative functions, and delivering exceptional service to tenants, contractors, and clients. The ideal candidate is proactive, organized, and thrives in a fast-paced environment.

Key Responsibilities

• Respond to tenant, client, and vendor emails and phone calls professionally.
• Coordinate technician and staff schedules, including on-call and rotation schedules.
• Receive, dispatch, and monitor maintenance and service requests.
• Open, update, and close work orders accurately and promptly.
• Schedule tenant appointments and coordinate access with technicians and contractors.
• Follow up on service requests to ensure timely completion and tenant satisfaction.
• Assist with ordering and coordinating the delivery of materials, appliances, and supplies.
• Maintain accurate records and perform data entry.
• Provide excellent customer service to tenants, contractors, and clients.
• Coordinate office calendars, meetings, and conference room bookings.
• Order office supplies, coffee, snacks, and other workplace essentials.
• Maintain office organization and coordinate office maintenance and repairs.
• Provide administrative support to improve office efficiency and property operations.
• Assist with other property management and administrative duties as required.

Qualifications

• Minimum 2 years of experience in property management, maintenance coordination, dispatch, or administrative support.
• Experience dispatching technicians or coordinating maintenance requests is an asset.
• Basic knowledge of building maintenance or renovations is an asset.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and general office software.
• Strong communication, customer service, and phone etiquette.
• Excellent organizational and time management skills.
• Ability to multitask, prioritize competing demands, and work independently.
• Strong attention to detail and problem-solving skills.