Manager, Property Management

Recruiting In Motion - Eastern Ontario; Milton; On-site; CAD 70,000 - 110,000; Full time

Job summary

Our client in the commercial real estate space is seeking a Manager, Property Management to oversee day‑to‑day operations and financial performance of an assigned portfolio of commercial properties. This 100% onsite role is based in the Milton/Hamilton area, reporting to the Asset Manager, and requires strong tenant and stakeholder relationships and a hands‑on, organized approach.

You will lead property operations, manage budgets, review rent and financials, and drive initiatives to improve

Qualifications

• 3+ years of progressive experience in commercial property management.
• Retail property experience is an asset.
• Strong financial, budgeting, and analytical skills.
• Excellent verbal and written communication skills.
• Active RPA or CPM designation is preferred.

Responsibilities

• Oversee day‑to‑day property operations, maintenance, repairs, and service providers.
• Coordinate landlord and tenant work to ensure lease compliance.
• Manage approved capital expenditures and assist with redevelopment projects.
• Develop and maintain relationships with owners, tenants, and contractors.
• Monitor rent rolls, collections, and related documentation.
• Prepare monthly management reporting and budget variances.
• Provide leadership to the property management team and service providers.

Skills

Property management

Budgeting

Tenant relations

Leadership

Operations

Education

Post-secondary education in real estate, business, finance

RPA or CPM designation preferred

Tools

Microsoft Office

Job description

Our client in the commercial real estate space is seeking a Manager, Property Management to oversee the day‑to‑day operations and financial performance of an assigned portfolio of commercial properties. Reporting to the Asset Manager, the successful candidate will play a key role in maximizing property performance, maintaining strong tenant and stakeholder relationships, and ensuring the properties are operated to a high standard. This is a hands‑on role suited to a property management professional who is highly organized, commercially minded, and comfortable managing multiple priorities in a fast‑paced environment. This role is 100% onsite based out of their office in the Milton/Hamilton area.

Key Responsibilities

Property Operations & Maintenance

• Conduct regular property inspections and site visits to identify operational opportunities, deficiencies, and areas for improvement.
• Oversee day‑to‑day property operations, maintenance, repairs, and service providers while ensuring work is completed safely, efficiently, and within approved budgets.
• Identify and implement initiatives to improve operational efficiency, reduce costs, increase revenue, streamline workflows, and enhance property presentation and curb appeal.
• Tender, negotiate, and manage maintenance and service contracts.
• Coordinate landlord and tenant work to ensure compliance with building codes, lease requirements, and landlord specifications.
• Manage approved capital expenditures and assist with redevelopment and development projects as required.

Tenant & Stakeholder Relations

• Develop and maintain strong relationships with owners, clients, tenants, contractors, and other key stakeholders.
• Manage tenant and contractor relationships and coordinate day‑to‑day property requirements.
• Oversee tenant move‑in and move‑out processes and other tenant coordination activities.
• Manage tenant and customer inquiries and complaints, ensuring timely and professional resolution.
• Administer Customer Centricity initiatives and programs.
• Prepare and distribute notices in accordance with lease requirements.
• Review tenant insurance certificates to ensure compliance with lease obligations.

Leasing & Revenue Management

• Support Leasing Managers and Asset Managers with leasing initiatives and activities.
• Monitor lease expiries and work with tenants and the leasing team to support renewals and re‑leasing strategies.
• Assist in identifying opportunities to optimize rental income and property performance.
• Review and approve rent rolls, rental advice notices, and related documentation.
• Oversee rent collection and issue notices as required.

Financial & Budget Management

• Prepare annual property operating budgets for landlord approval and manage property expenses within approved budgets.
• Maintain a strong understanding of the financial performance and position of assigned properties.
• Manage Accounts Receivable and Accounts Payable activities associated with the portfolio.
• Prepare monthly management reporting, including operating narratives, budget variance reports, and aged receivables reports.
• Assist with cash flow management and forecasting.
• Support the Asset Manager with realty tax appeal processes as required.

Team Leadership

• Establish and monitor performance and quality targets for direct reports.
• Provide direction, support, and oversight to property management team members and service providers.
• Foster a collaborative, accountable, and service‑focused working environment.
• Perform other duties and responsibilities as assigned.

About You

• 3+ years of progressive experience in commercial property management, with retail experience considered an asset.
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong financial and analytical skills, with an understanding of property‑level budgets, operating expenses, accounts receivable, and accounts payable.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship‑management skills, with the ability to work effectively with tenants, owners, contractors, and internal stakeholders.
• Excellent problem‑solving skills and a proactive, solutions‑oriented approach.
• Strong computer skills, including proficiency with Microsoft Office.
• An active Real Property Administrator (RPA) or Certified Property Manager (CPM) designation is preferred.
• A post‑secondary education in real estate, business, finance, or a related discipline is considered an asset.

What You Bring to the Role

You are a proactive and commercially minded property management professional who takes ownership of your portfolio and understands the connection between operational excellence, tenant satisfaction, financial performance, and long‑term asset value. You are comfortable working independently, managing competing priorities, and building strong relationships across all levels of an organization.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.