Property Administrator

CBRE Group, Inc.; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

CBRE Group, Inc. in Toronto seeks a Property Administrator to support day-to-day operations of a commercial real estate portfolio.

You’ll act as the main touchpoint for tenants, vendors, and internal teams, ensuring smooth operations through organized administrative processes. Key duties include AR/AP monthly reports, budget preparation, processing vendor invoices, lease abstracts, and lease administration.

Qualifications

• Strong organizational and administrative skills.
• Ability to communicate clearly with tenants, vendors, and internal teams.
• Experience in handling AR/AP, budgeting, and financial reports is a plus.

Responsibilities

• Assist with a range of administrative tasks including phones, tenant communication, and filing.
• Support preparation of budgets, monthly reports, and processing of invoices and accounts receivable.
• Coordinate with Building Technicians and vendors to compile maintenance items and track status.
• Prepare lease administration documents such as lease abstracts and support lease changes and reporting.

Job description

About the Role:

Join CBRE as a Property Administrator and play a key role in delivering exceptional property management services across a dynamic real estate portfolio. In this highly collaborative position, you’ll serve as a central point of contact for tenants, vendors, and internal teams, helping to ensure the smooth day-to-day operation of commercial properties.

This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and possesses strong organizational and administrative skills. From supporting financial operations and lease administration to coordinating vendor activities and tenant communications, you’ll gain valuable exposure to multiple facets of commercial real estate while contributing to an outstanding client and tenant experience.

What You’ll Do:

• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, AR/AP monthly reports, filing and copying.
• Assist with the preparation of budgets, monthly reports, and financial projects. Code and process vendor invoices, billing, expense reports, and accounts receivables.
• Work with Building Technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Partake in lease administration activities including lease set up, lease changes, reporting etc.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engage in rent collection communications and phone contact with tenant where permitted.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail
• Deliver own output by following defined procedures and processes under close supervision and guidance.