Commercial Lease Administrator

Signet Group Inc; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Signet Group Inc is seeking a Commercial Administrator to manage the full administrative lifecycle of commercial leases, from abstraction to renewal. The role collaborates with Leasing, Revenue, Accounting and Legal teams to ensure accurate lease data and timely reporting.

The ideal candidate has a college diploma or university degree and at least 3 years of experience in lease administration, with strong knowledge of lease language and Yardi or similar systems; excellent communication and

Qualifications

• College diploma or university degree required.
• 3+ years of experience in commercial lease administration.
• Strong knowledge of lease language and terminology.

Responsibilities

• Read leases and prepare accurate abstracts; enter details into Yardi.
• Monitor tenant compliance with lease terms; coordinate turnovers.
• Maintain floor plans and coordinate remeasurements.
• Draft lease documents: renewals, extensions, terminations, sublets, estoppel certificates.
• Prepare leasing invoices and assist with budget cycles.
• Generate lease expiry and amendment reports; liaise with stakeholders.

Skills

Attention to detail

Communication skills

Time management

Analytical skills

Education

College diploma or university degree

Tools

Yardi

Job description

Commercial AdministratorJOB DESCRIPTIONReports ToVP, Commercial PropertiesJob SummaryThe Commercial Administrator is responsible for the full administrative lifecycle of commercial leases — from abstraction and system setup through reporting, compliance, and renewal. This role works closely with the Commercial Leasing, Revenue, Accounting, and Legal teams to ensure lease data is accurate, tenant obligations are met, and reporting is timely. The ideal candidate combines strong attention to detail with working knowledge of commercial lease language and property management systems (e.g., Yardi).

Job Duties

Lease Administration & Compliance

• Read commercial leases and prepare accurate lease abstracts; enter tenant and lease details into Yardi (or equivalent system).
• Monitor and ensure tenant compliance with lease terms, including for new tenant turnovers to the Operations team.
• Maintain accurate, up-to-date floor plans and coordinate remeasures as required.
• Maintain tenant insurance compliance in accordance with lease requirements.
• Draft and prepare lease-related documents: renewals, extensions, terminations, sublet agreements, estoppel certificates, and vacancy/possession notices.
• Draft new lease agreements in consultation with the Leasing and Legal teams, where applicable.

Financial & Transactional Support

• Set up tenant expense pools, verify broker commission statements, and track tenant inducement allowances for processing.
• Prepare leasing invoices and default notices (non-payment/arrears) for Commercial Team review and approval.
• Track tenant and landlord build-out costs and progress.
• Support annual TMI recovery preparation and budget cycles in coordination with Accounting.
• Assist with due diligence documentation for property purchase/sale transactions.

Reporting & Communication

• Generate lease expiry and amendment activity reports; flag upcoming expirations to the Commercial Team.
• Maintain lease sections of monthly property management reports.
• Attend weekly leasing updates with the Commercial Team and VP.
• Liaise with landlords, tenants, brokers, and the Revenue Administrator on lease activity and market conditions.
• Stay current on legal and regulatory developments affecting commercial leasing.

Qualifications

Education & Experience

• College diploma or university degree required.
• Minimum 3 years of experience in commercial lease administration or a closely related field.
• Strong working knowledge of commercial lease language and terminology.

Skills & Attributes

• Proficiency with Yardi or comparable property/lease management software.
• Strong organizational and time-management skills, with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills; professional demeanor with tenants, brokers, and internal stakeholders.
• Working understanding of accounting principles as they relate to lease financials (TMI, recoveries, budgets).
• Detail-oriented with strong analytical and problem-solving skills.
• Comfortable working independently in a fast-paced, deadline-driven environment.

Other Job Duties

This role may occasionally include other lease-administration-related duties as assigned by the commercial team, consistent with the scope of the position.