Property Admin & Office Coordinator

Colliers; Toronto; On-site; CAD 52,000 - 56,000; Full time

Benefits offered by this job

Innovative projects

Career growth

Competitive benefits & compensation

Collaborative culture

DEI program

Global network

Job summary

Colliers is seeking an Administrative Assistant to support the Property Manager on-site at 144 Front Street, Toronto. The role involves administrative coordination, file management, and general office support within a dynamic real estate team.

Ideal candidates have 1–3 years of office experience, strong MS Office skills, and the ability to draft professional correspondence. Knowledge of real estate terminology and excellent communication are valued assets.

Qualifications

• 1–3 years of related office experience.
• Experience in real estate is an asset.
• Advanced MS Office skills; Yardi desirable.
• Accurate typing.
• Basic accounting and math knowledge.
• Strong written and verbal communication.

Responsibilities

• Coordinate admin tasks, minutes, and track meetings.
• Order office supplies and coordinate equipment servicing.
• Manage projects, follow-up, and tracking.
• File management: pull, index, send boxes.
• Support on-site Property Manager.
• Prepare notices and general correspondence for approval.
• Issue and track purchase orders with PM approval.
• Review and code invoices with PM approval.
• Other duties as required.

Skills

MS Office

Typing accuracy

Communication skills

Time management

Customer service

Office administration

Tools

Yardi

Job description

Colliers is seeking an Administrative Assistant to support the Property Manager on-site at 144 Front Street, Toronto. The role involves administrative coordination, file management, and general office support within a dynamic real estate team.

Ideal candidates have 1–3 years of office experience, strong MS Office skills, and the ability to draft professional correspondence. Knowledge of real estate terminology and excellent communication are valued assets.