Project Scheduler

The Byng Group; Vaughan; On-site; CAD 90,000 - 120,000; Full time

Job summary

The Byng Group is seeking a Project Scheduler to join our Operations team in Vaughan, Canada. You will develop and maintain daily and master schedules for multi-family renovation projects, coordinate contractor assignments, and support client communication related to scheduling activities.

In this fast-paced role, you will facilitate coordination among Project Managers, contractors, trades, and clients to keep renovations on track.

Qualifications

• Minimum 3 years of related work experience in the construction industry or in a project scheduling role.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision while managing competing priorities.
• Strong computer skills and proficiency with scheduling tools and business systems.
• Experience in property management is considered an asset.
• PMI Scheduling Professional (PMI-SP) certification is considered an asset.
• Advanced proficiency with project scheduling applications, ERP systems, and project management database systems.
• Analytical: able to assess project timelines, identify scheduling risks, and interpret progress data to support informed decision‑making.
• Problem solving: proactively identifies scheduling conflicts and supports practical solutions to keep projects moving forward.

Responsibilities

• Create and revise preliminary master schedules prior to project start, outlining work sequences for Operations.
• Maintain the master schedule for each project and track impact of progress or delays.
• Evaluate progress and provide regular schedule updates, forecasts, and reports.
• Oversee scheduling activities and provide timely status updates to internal teams and stakeholders.
• Collaborate with Operations, property owners, clients, subcontractors, and trades on schedule impacts and resolution of issues.
• Develop working schedules for estimating prior to proposal dates, illustrating work sequencing and timelines.
• Prepare and issue proposals and preliminary schedules as required.
• Serve as a scheduling resource to resolve complex production or coordination challenges.
• Assist Project Managers in creating short-term schedules, monitoring progress, and supporting corrective actions.
• Provide scheduling information and analysis, including schedule modifications, critical path, and progress measurement.

Skills

Communication

Analytical

Problem solving

Time management

Education

PMI Scheduling Professional (PMI-SP) certification

Tools

Scheduling software

ERP systems

Project management databases

Job description

We are seeking a Project Scheduler to join our Operations team. Reporting directly to the Director of Ops Services, the Project Scheduler is responsible for developing and maintaining daily and master schedules for multi-family renovation projects, coordinating contractor assignments, and supporting client communication related to scheduling activities.

In this fast-paced role, the Project Scheduler facilitates effective communication and coordination among Project Managers, contractors, trades, skilled labourers, and clients to help ensure renovation projects are delivered efficiently and on schedule. A strong working relationship with trades and subcontractors is considered a definite asset.

Responsibilities

• Create and revise preliminary master schedules prior to project start, outlining the sequence of work to be performed by Operations.
• Maintain the master schedule for each project and identify, record, and communicate the impact of work completed or delayed against the schedule.
• Evaluate actual construction progress and provide regular schedule updates, forecasts, and reports as required.
• Oversee project scheduling activities and provide timely status updates to internal teams and stakeholders.
• Collaborate with Operations, property owners, clients, subcontractors, and trades to address schedule impacts and support the resolution of project-related issues.
• Contribute to the development of working schedules for estimating prior to proposal dates, ensuring schedules clearly illustrate work sequencing and contract timelines.
• Prepare and issue proposals and preliminary schedules as required.
• Serve as a technical scheduling resource to support the resolution of complex production or coordination challenges.
• Assist Project Managers in creating short-term schedules, monitoring progress, assessing impacts on the master schedule, and supporting corrective action plans.
• Provide scheduling information and analysis, including schedule modifications, critical path analysis, alternate schedules, and progress measurement.

Job Requirements

• Minimum of 3 years of related work experience in the construction industry or in a project scheduling role.
• Excellent verbal and written communication skills, with strong interpersonal abilities.
• Ability to work independently with minimal supervision while managing competing priorities.
• Strong computer skills and proficiency with scheduling tools and business systems.
• Ability to work effectively in a fast-paced environment and make timely, sound decisions.
• Experience in property management is considered an asset.
• Certification as a PMI Scheduling Professional (PMI-SP) is considered an asset.
• Advanced proficiency with project scheduling applications, ERP systems, and project management database systems is preferred.
• Analytical: Able to assess project timelines, identify scheduling risks, and interpret progress data to support informed decision-making.
• Problem Solving: Proactively identifies scheduling conflicts, evaluates options, and supports practical solutions to keep projects moving forward.
• Communication: Clearly communicates schedule expectations, updates, and impacts to Project Managers, contractors, clients, and internal stakeholders.