Project Manager Assistant

BELFOR CANADA INC.; Toronto; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Paid vacation

RRSP matching

EFAP

Leadership development and training

Job summary

BELFOR (Canada) Inc. is seeking a detail-oriented Project Manager Assistant to support our Project Management team in Toronto.

You will handle office administration, keep project documentation on track, and ensure clear communication among clients, vendors, insurers, and team members throughout the project lifecycle. You will draft reports, assist with invoicing, organize files, and support health and safety procedures.

Qualifications

• Experience in office administration or project coordination in restoration, construction, or insurance is a plus.
• Proficient with Microsoft Office Suite and Google Suite.
• Strong organizational skills with the ability to prioritize a diversified workload and meet deadlines.
• Excellent written and verbal communication and professionalism.
• Ability to work independently and as part of a team.

Responsibilities

• Support Project Managers through the full project cycle—from setup to closeout.
• Prepare, review, and upload project documentation (authorizations, certificates, scopes of work, budgets, estimates, etc.).
• Keep communication clear and consistent with clients, vendors, insurers, and Team Members.
• Track project progress, schedules, and changes; maintain organized and accurate records.
• Draft and edit correspondence such as letters, memos, reports, and emails.
• Assist with invoicing, ensuring accuracy and compliance with client requirements.
• Organize files and submit final project documentation packages.
• Support health & safety procedures, reporting, and documentation.
• Any other reasonable duties as assigned.

Skills

Organizational skills

Independent working

Team collaboration

Attention to detail

Communication skills

Tools

Microsoft Office Suite

Google Suite

Job description

Detail-Oriented Support for Every Project

At BELFOR, we restore more than buildings—we restore peace of mind.

As a global leader in property restoration for over 70 years, we help people recover from the unexpected.

Position Overview

We’re looking for a highly organized and detail-oriented Project Manager Assistant to support our Project Management team. In this role, you’ll handle office administration, keep project documentation on track, and make sure communication flows smoothly between all parties involved. You’ll play a key part in ensuring our restoration projects run efficiently from start to finish.

What You’ll Do:

• Support Project Managers through the full project cycle—from setup to closeout.
• Prepare, review, and upload project documentation (authorizations, certificates, scopes of work, budgets, estimates, etc.).
• Keep communication clear and consistent with clients, vendors, insurers, and Team Members.
• Track project progress, schedules, and changes; maintain organized and accurate records.
• Draft and edit correspondence such as letters, memos, reports, and emails.
• Assist with invoicing, ensuring accuracy and compliance with client requirements.
• Organize files and submit final project documentation packages.
• Support health & safety procedures, reporting, and documentation.
• Any other reasonable duties as assigned.

What You Bring :

• Previous experience in office administration or project coordination (restoration, construction, or insurance industry experience is an asset).
• Proficiency in Microsoft Office Suite and Google Suite;
• Strong organizational skills with the ability to prioritize a diversified workload and meet deadlines in a fast-paced environment.
• Ability to work independently as well as collaboratively within a team.
• Attention to detail and a keen sense of safeguarding other people’s property and information;
• Understanding of customer service principles and practices; and
• Excellent written and verbal communication skills with a high level of professionalism.

Nice To Have:

• 1+ years prior office experience;
• Experience in the construction, insurance or restoration industry;
• Proficiency in Xactimate and/or XactAnalysis.
• Valid driver’s license and ability to operate a motor vehicle per BELFOR’s Auto Policy.

Working Conditions

• Due to the nature of our business, this position will work normal business hours but may be required to work in the evenings, on-call, or outside normal working hours;
• Perform tasks requiring mobility in tight or confined spaces, sustained physical activity (standing, lifting, walking, bending, kneeling), and working at heights over 5 feet as needed;
• Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy; and
• Periodic travel may be required.

Why Join Us:

• Competitive compensation package;
• Paid vacation and RRSP matching program;
• Employee and Family Assistance Program (EFAP); and
• Leadership development and industry-specific training and support.

About BELFOR

BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage.We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry.

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.