Project Excellence & Communications Specialist

I8IS - Infiniti Software Solutions; Montreal (administrative region); Hybrid; CAD 70,000 - 95,000; Full time

Job summary

GDI-Ainsworth in Montreal, QC is seeking a Project Excellence & Communications Specialist to support project excellence initiatives and strengthen communication across teams and stakeholders. This role suits a highly organized, collaborative professional who manages multiple priorities in a fast-paced environment.

You will coordinate documentation, develop internal communications, and work with cross-functional teams to improve processes, deliverables, and reporting, contributing to operational

Qualifications

• Post-secondary education in Business Administration, Communications, or a related field.
• Experience coordinating projects, communications, or operations.
• Bilingual in English and French with strong written and verbal skills.
• Excellent organizational and time-management abilities.
• Detail-oriented with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to collaborate with cross-functional teams.
• Strong problem-solving and analytical skills.
• Self-motivated, adaptable, and able to thrive in a fast-paced environment.
• Continuous improvement mindset focusing on operational excellence.

Responsibilities

• Support project excellence initiatives and continuous improvement programs.
• Coordinate and maintain project documentation, communications, and reporting.
• Develop clear internal communications for project teams and stakeholders.
• Work with cross-functional teams to ensure information flow and alignment.
• Assist with project tracking, status updates, and presentations.
• Identify opportunities to improve project processes and efficiency.
• Prepare presentations and reports for management and stakeholders.
• Coordinate meetings, workshops, and related activities.
• Monitor deliverables and follow up on outstanding actions.
• Promote collaboration, innovation, and best practices across teams.
• Support change management and organizational initiatives as needed.
• Perform other duties as assigned.

Skills

Project coordination

Communications

Bilingual English/French

Organizational skills

Time management

Microsoft Office

Cross-functional teamwork

Problem solving

Attention to detail

Continuous improvement mindset

Education

Post-secondary education in Business Administration or Communications

Project Management or related field

Tools

Microsoft Office Suite

PowerPoint

Excel

Job description

Project Excellence & Communications Specialist

Location: Montreal, QC
Employment Type: Full-Time
Work Arrangement: Onsite/Hybrid – To Be Confirmed

About the Role

GDI-Ainsworth is seeking a Project Excellence & Communications Specialist to support project excellence initiatives and strengthen communication across teams and stakeholders. This role is ideal for a highly organized and collaborative professional who enjoys working in a team-oriented environment, managing multiple priorities, and contributing to continuous improvement.

The successful candidate will help drive project effectiveness, support communication strategies, and contribute to initiatives that promote operational excellence and organizational growth.

Key Responsibilities

• Support project excellence initiatives and continuous improvement programs.
  
• Coordinate and maintain project-related documentation, communications, and reporting.
  
• Develop clear and professional internal communications for project teams and stakeholders.
  
• Work closely with cross-functional teams to ensure effective information flow and alignment.
  
• Assist with project tracking, status updates, presentations, and performance reporting.
  
• Identify opportunities to improve project processes, communication, and overall efficiency.
  
• Prepare presentations, reports, and other communication materials for management and project stakeholders.
  
• Help coordinate meetings, workshops, and project-related activities.
  
• Monitor project deliverables and follow up on outstanding actions when required.
  
• Promote collaboration, innovation, and best practices across project teams.
  
• Support change management and organizational initiatives as needed.
  
• Perform other related duties and responsibilities as assigned.
  

Qualifications & Skills

• Post-secondary education in Business Administration, Communications, Project Management, or a related field.
  
• Experience in project coordination, communications, operations, or a similar role.
  
• Strong written and verbal communication skills in English and French.
  
• Excellent organizational and time-management abilities.
  
• Strong attention to detail and ability to manage multiple priorities.
  
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
  
• Ability to work effectively with cross-functional teams and stakeholders.
  
• Strong problem-solving and analytical skills.
  
• Self-motivated, adaptable, and comfortable working in a fast-paced environment.
  
• A continuous-improvement mindset with an interest in innovation and operational excellence.