Project Coordinator, Digital Office - 12 Month Contract

FinDev Canada; Toronto; Hybrid; CAD 65,000 - 87,000; Full time

Job summary

FinDev Canada is seeking a Project Coordinator to support digital and technology initiatives. The role involves coordinating plans, schedules, budgets, and stakeholder engagement across multiple teams, vendors, and internal clients.

You will maintain project documentation, monitor timelines, and produce executive dashboards while ensuring governance and compliance. This contract position offers hybrid work options and the chance to contribute to development finance in Canada.

Qualifications

• 2-5 years of experience coordinating projects in a technology or PMO environment.
• Proven ability to work across cross-functional teams and with external vendors.
• Strong Excel and PowerPoint skills; ability to manage multiple projects.
• Experience with project governance, reporting, and documentation practices.
• Ability to manage budgets, invoices, and contractor administration.

Responsibilities

• Support planning, execution, and monitoring of Digital Office projects.
• Coordinate schedules, milestones, and deliverables across multiple workstreams.
• Track progress, action items and risks to ensure timely completion.
• Assist in scope, timelines, risks, issues and dependencies management.
• Process invoices and vendor payments; manage renewals and contracts.
• Prepare status reports and dashboards for leadership and governance.

Skills

Project coordination

Microsoft Office

Bilingual English/French

Education

University degree or college diploma in Business Administration/IT/PM

Tools

Azure DevOps

Asana

Microsoft Project

Job description

Application deadline: September 29, 2026

Are you ready to advance your career while impacting change in emerging markets?

We are looking for a Project Coordinator!

Join FinDev Canada, Canada's development finance institution! We work with and through the private sector to advance climate and nature action, gender equality, and market development in developing economies. Joining FinDev Canada means being part of a growing, purpose-driven organization where your expertise directly contributes to meaningful, measurable impact around the world.

Employment Type: Contract / Temporary Assignment

Location: FinDev Canada headquarters is in downtown Montreal. For the right candidate, Ottawa or Toronto will be considered, with the flexibility to work under a hybrid model, with a current requirement of three in-office days per week (subject to change).

Compensation Details

• Project Management 15: Salaries typically range from $65,172 - $86,898 annually, based on qualifications and experiences

Why You'll Love Working Here

• Impactful Work: We are driven by our mandate to promote sustainable and inclusive growth in emerging markets and developing economies. Every role contributes to creating positive, lasting impact - for our clients, the markets we serve, and communities around the world.
• Inspiring Colleagues: Join a diverse and talented team from around the world that brings a wealth of experience, knowledge, and passion to everything we do. We believe strong results come from strong partnerships - working together, sharing perspectives, and building trust to achieve shared goals.
• Our Core Values: Our culture is anchored in Collaboration, Agility, Impact, and Respect. We work together across diverse teams, embrace change and innovation, and stay focused on creating meaningful, sustainable impact - while treating one another with integrity, empathy, and respect.
• Perks and Benefits: Our Total Rewards offering goes beyond a paycheck. We provide a comprehensive package designed to meet the diverse needs and life stages of our employees.

Team Overview

Reporting to the Director, Digital Office, the Project Coordinator will play a key role in supporting the delivery of digital and technology projects across the organization. Working closely with project managers, business stakeholders, vendors, and technical teams, the successful candidate will coordinate project activities, maintain project documentation, monitor timelines and risks, and ensure effective communication among all stakeholders.

This is an excellent opportunity for a detail-oriented and collaborative professional who enjoys bringing structure to complex initiatives and contributing to meaningful organizational change.

What You Will Be Doing

Project Coordination & Delivery

• Support the planning, execution, and monitoring of Digital Office projects and initiatives
• Coordinate project schedules, work plans, meetings, milestones, and deliverables
• Track project progress and follow up on action items to ensure timely completion
• Assist in managing project scope, timelines, risks, issues, and dependencies
• Process invoices, payments, and related vendor administration
• Maintain an up-to-date schedule of supplier and service renewals
• Track budget and other expenditures
• Prepare project status reports and dashboards for leadership and stakeholders
• Maintain project documentation, repositories, and governance records

Stakeholder Engagement

• Coordinate communication between business units, technical teams, and external vendors
• Schedule and facilitate project meetings, workshops, and stakeholder consultations
• Capture meeting minutes, decisions, and action items
• Support change management and user adoption activities for digital initiatives

Process & Governance Support

• Assist in maintaining project management standards, templates, and best practices
• Ensure project documentation complies with organizational governance requirements
• Support procurement, contract administration, and vendor coordination activities as requiredContribute to continuous improvement initiatives across project delivery processes

Reporting & Administration

• Monitor project budgets, resource allocations, and project metrics
• Support portfolio reporting and project performance tracking
• Develop presentations and briefing materials for project governance committees and leadership
• Maintain accurate records and project files in collaboration platforms and project management tools

What We Are Looking For

• University degree or college diploma in Business Administration, Information Technology, Project Management, or related field
• 2-5 years of experience coordinating projects, preferably within a technology, digital transformation, or PMO environment
• Experience supporting multiple projects simultaneously in a fast-paced environment
• Experience working with cross-functional stakeholders and external vendors
• Strong proficiency in Microsoft Office applications, particularly Excel and PowerPoint

What Will Make You Stand Out

• Knowledge of change management principles
• Familiarity with Agile, Waterfall, or hybrid project delivery methodologies is an asset
• Experience with project management tools such as Azure DevOps, Asana, or Microsoft Project
• Bilingual in both official languages (English and French)

Ready to make a difference?

Learn more about us here: https://www.findevcanada.ca

Eligibility: FinDev Canada is committed to Fair Employment Practices and preference will be given to a candidate who is able to work legally in Canada at the time of application (Canadian Citizens or Permanent Residents). Candidates must meet the requisite government security screening requirements. The position is open to those who meet all of the essential requirements stated above and whose applications are received by the closing date.

Your application must clearly demonstrate how you meet all the requirements. We thank all applicants' interest in a career at FinDev Canada; however, only those selected for an interview will be contacted. Please note that qualified candidates may be considered for similar roles at this level within FinDev Canada.

FinDev Canada's Commitment to Employment Equity

FinDev Canada is dedicated to fostering employment equity and building a diverse workforce. We are committed to creating a safe and inclusive environment that respects people from all cultures, backgrounds, and abilities. At FinDev Canada, we nurture a culture of inclusion and belonging where everyone has equal opportunity to grow, develop, succeed, and be their truest selves.

We actively encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and members of the 2SLGBTQI+ community.

FinDev Canada recognizes that disclosing the need for accommodations can be a personal matter. Please know that as an organization, we are committed to maintain confidentiality and ensure that any accommodation provided is tailored to support your needs. Our aim is to ensure you have a comfortable and positive experience throughout the recruitment process, so please do not hesitate to contact us directly for any accommodation requests at [e-mail]. We are here to support you every step of the way.

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