Project Coordinator, Tenant Construction

Royop; Calgary; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision coverage

Wellness Spending Account

Employee Assistance Program

Parental leave top-up

Volunteer Day Off

Mentorship & training

Education reimbursement

Onsite gym

Job summary

Royop is seeking a Project Coordinator, Tenant Construction in Calgary to manage tenant construction and small capital projects. You’ll handle budgets, schedules, and liaise with Leasing, Construction and Property Management to support new or vacant spaces.

You’ll be hands-on, visit sites, maintain master spreadsheets, logs, and tracking tools, and ensure clear communications with tenants and teams. Remote work not typical; offices in Calgary with site visits.

Qualifications

• 2+ years of design, administration, tenant coordination, or construction experience.
• Experience reading technical drawings (architectural, mechanical, electrical, structural).
• Practical knowledge of Microsoft Office Suite, including MS Project, AutoCAD, and Bluebeam.

Responsibilities

• Review and approve tenant drawings and signage for impact to the base building and compliance with the lease and tenant handbook guidelines.
• Provide pre-construction advice to the Leasing team prior to deal generation.
• Coordinate with the tenant, ensuring they understand our process and requirements to fit-out their space and open for business.
• Monitor construction costs and changes in accordance with the approved budget and proforma.
• Create and update the tracking summary to understand the status of all tenant work and anticipated opening dates.
• Create drawings and exhibits for leasing.
• Participate in meetings, and monthly department updates, as required.
• Administer paperwork, tracking, and filing systems.
• Define scopes of work for small-scale projects, awarding contracts, and managing contractors.
• Champion Royop’s organizational culture, employee policies, and occupational health and safety initiatives.
• Other duties as assigned.

Skills

Tenant coordination

Reading drawings

MS Project

AutoCAD

Bluebeam

Driver's license

Tools

MS Project

AutoCAD

Bluebeam

Job description

Position: Project Coordinator, Tenant Construction

Division: Development

Department: Development

City: Calgary and Alberta Area

WHO WE ARE:

Royop is a leading commercial real estate development company based in Calgary, with over 60 years of experience delivering innovative and sustainable projects across Alberta.

Recognized as one of Canada’s Best Managed Companies by Deloitte, we pride ourselves on fostering a collaborative culture, building strong relationships, and empowering our team to achieve excellence. Join us and be part of a company committed to growth, community, and lasting impact.

SUMMARY OF THE ROLE:

Reporting to the Development Manager, the Project Coordinator, Tenant Construction is responsible for all tenant construction management and the execution of small capital projects.

You understand construction and are comfortable putting together budgets/costs, schedules, and are willing to learn, or maybe you already even know how to write landlords work schedules for a lease or submit a change of use permit. Your communication style is two legged and team oriented, you are cool and comfortable gathering information from a broader team (Leasing, Construction, and Property Management) as it relates to deals for new or vacant space.

You are hands on and like to get out in front of projects; like visiting sites to ensure you have current information as it relates to pre-construction scope requirements or seeing when your tenants are opening for business. You live in the details, you like master spreadsheets, logs, and tracking mechanisms so you can provide quick responses and keep your communication, tenants, and projects humming along. You value relationships and enjoy connecting with people, finding value in providing clear and consistent communication and administration; paperwork, emails, filing, handbooks, and drawing reviews.

WHAT YOU’LL DO:

• Review and approve tenant drawings and signage for impact to the base building and compliance with the lease and tenant handbook guidelines.
• Provide pre-construction advice to the Leasing team prior to deal generation.
• Coordinate with the tenant, ensuring they understand our process and requirements to fit-out their space and open for business.
• Monitor construction costs and changes in accordance with the approved budget and proforma.
• Create and update the tracking summary to understand the status of all tenant work and anticipated opening dates.
• Create drawings and exhibits for leasing.
• Participate in meetings, and monthly department updates, as required.
• Administer paperwork, tracking, and filing systems.
• Define scopes of work for small-scale projects, awarding contracts, and managing contractors.
• Champion Royop’s organizational culture, employee policies, and occupational health and safety initiatives.
• Other duties as assigned.

WHAT YOU’LL HAVE:

Qualifications & Technical Skills

• 2+ years of design, administration, tenant coordination, or construction experience, preferably representing an owner’s interests.
• Experience reading technical drawings (architectural, mechanical, electrical, structural).
• Practical knowledge of Microsoft Office Suite, including MS project, AutoCAD, and Bluebeam.
• Valid driver’s license.

Human Skills

• A professional approach in attitude, appearance, and demeanor, paired with strong motivation, flexibility, and a genuine desire to be a positive, enthusiastic team player.
• The ability to communicate clearly and professionally, build strong working relationships, and navigate conflict with effective resolution skills.
• You roll up your sleeves and dive in; heck, they’re already rolled up! A busy day is a good day, especially when you're empowered in your role and backed by a solid team.
• You pivot with ease: shifting priorities and embracing change is second nature.
• You bring passion and heart to everything you do, jumping in with both feet.
• You’ve got great “bow-tying” skills: you enjoy wrapping up projects neatly and delivering polished results.
• You are comfortable working independently to drive results and take ownership of your responsibilities.

WHO YOU’LL WORK WITH:

• With real people who truly value you and the culture you work in.
• For one of Alberta’s longest-standing real estate development companies, celebrating over 60 years of excellence.
• Alongside passionate people who genuinely love what they do.
• Within a network of colleagues who have your back and will match your commitment to success.
• Among folks who believe that strong relationships are the cornerstone of our business.
• And as part of one of Canada’s Best Managed Companies, recognized by Deloitte, where leadership and teamwork fuel our continued success.

WHERE YOU’LL WORK:

• Working out of our Calgary head office in the Beltline, during regular business hours from 8:30 a.m. to 4:30 p.m.
• Flexibility with occasional personal appointments and commitments.
• Regular site visits will be required; while some out-of-town travel may be required.
• This role requires the ability to work remotely during pandemic-related situations, with access to a suitable computer and a secure, reliable internet connection. Royop will provide the necessary tools to securely access our work systems.

THE PERKS:

• Competitive compensation package with industry-benchmarked salaries and bonus potential.
• Comprehensive health, dental, and vision coverage.
• Health & Wellness Spending Account to support your physical and mental well-being.
• Employee Assistance Program (EAP) providing confidential 24/7 support for mental health, professional and personal well-being.
• Maternity, paternity, and parental leave top-up benefits for you and your growing family.
• Extended winter holidays to spend time with loved ones or take that trip you have been putting off.
• An annual paid Volunteer Day Off to support your personal philanthropic passions and community involvement.
• Early office closures before long weekends.
• Structured mentorship and training designed to foster your learning and development during the first six months and beyond.
• Education reimbursement available after one year to further your professional development.
• A designated Social Committee that organizes fun and inclusive events throughout the year.
• Access to an onsite gym at our current location.

We feel the experience of working with Royop is second-to-none. We value the little details that comprise the day-to-day which allow us to develop top-quality mixed-use developments or construct one of the largest outdoor malls in the West at Township or managing three million square feet of some of the best-in-class assets across Alberta and Western Canada.

At Royop, we embrace the unique, individual diversities of the people that make up our team. We know that our diversities have and will continue to contribute to our success as one of the longest standing real estate development companies in Alberta. We are committed to always embodying these values through our recruitment processes, how we work together, and how we interact with our broader communities. Royop is an equal opportunity workplace and hires the best qualified candidate for the job regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.