Project Coordinator - Security

Houle Electric Canada; Victoria; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work options

Vacation policy

RRSP matching

Health and wellness reimbursements

Company events

Job summary

Houle Electric Canada in Victoria is seeking a motivated Project Coordinator to support our Security Technology team on complex projects for critical infrastructure. You will assist Project Managers and Estimators, maintain accurate project information, coordinate workflows, and help with submittals, tracking materials, and closeout documentation.

You should be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma.
• 2+ years of experience in a similar project coordination or administrative support role.
• Experience with document control, file management, scheduling, data entry, meeting minutes.
• Strong computer skills using MS Office, including Word, Outlook, Excel.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong written and verbal communication skills.
• Positive attitude and team player with strong customer service skills.
• Flexible and comfortable working in a changing, fast-paced environment.
• Knowledge of Security Technology Systems including access control, CCTV and intrusion detection, is an asset.

Responsibilities

• Support Project Managers and Estimators with coordination, administration, and documentation across multiple active projects.
• Maintain organized project files, drawings, specifications, submittals, records, and tracking logs in accordance with company standards.
• Coordinate and track submittals, RFIs, materials, equipment, supplier order status, deliveries, and outstanding project items.
• Communicate with internal teams, vendors, and suppliers to support timely information flow and project coordination.
• Attend meetings, prepare minutes, track action items, and follow up on key deliverables.
• Update CRM and internal systems to keep project information accurate and current.
• Support project closeout, including operations and maintenance manuals (O&M), warranties, and turnover documentation.

Skills

MS Office

Communication

Organization

Team player

Document control

Education

High School Diploma

Tools

MS Office Suite

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About this role

Are you ready to elevate your career to the next level? We are recruiting for a Project Coordinator to join our Security Technology team at our Victoria office.

Be part of a team that designs and delivers complex security systems for critical infrastructure-including police stations, hospitals, and hydroelectric dams-that help keep our communities safe.

We're looking for a highly organized Project Coordinator to support Project Managers and Estimators across multiple active projects. This role is responsible for maintaining accurate project information, coordinating key workflows, supporting submittals, tracking materials, updating internal systems, and assisting with closeout documentation.

This opportunity is ideal for someone who is highly organized, dependable, and comfortable managing multiple priorities. You'll play an important role in supporting major security projects across British Columbia while working in a collaborative environment that encourages learning, growth, and continuous improvement.

Here’s how your role will strengthen our team.

Your responsibilities

• Support Project Managers and Estimators with coordination, administration, and documentation across multiple active projects
• Maintain organized project files, drawings, specifications, submittals, records, and tracking logs in accordance with company standards
• Coordinate and track submittals, RFIs, materials, equipment, supplier order status, deliveries, and outstanding project items
• Communicate with internal teams, vendors, and suppliers to support timely information flow and project coordination
• Attend meetings, prepare minutes, track action items, and follow up on key deliverables
• Update CRM and internal systems to keep project information accurate and current
• Support project closeout, including operations and maintenance manuals (O&M), warranties, and turnover documentation

Your experience and skills

• High School Diploma
• 2+ years of experience in a similar project coordination or administrative support role
• Experience with document control, file management, scheduling, data entry, meeting minutes
• Strong computer skills using MS Office, including Word, Outlook, Excel
• Highly organized, detail-oriented, and able to manage multiple priorities
• Strong written and verbal communication skills
• Positive attitude and team player with strong customer service skills
• Flexible and comfortable working in a changing, fast-paced environment
• Knowledge of Security Technology Systems including access control, CCTV and intrusion detection, is an asset

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, recognized Best Workplaces for Women, and one of Canada's Best Managed companies, we have been recognized for our https://houle.prevueaps.com/jobs/efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We embrace work-life balance and offer flexible work arrangements including hybrid work options for eligible roles, and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $60,000 - $75,000 per year plus a competitive total compensation package. Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.

Sound like a match? We'd love to connect.

Connect with us on LinkedIn, Instagram, Facebook, and X!

Houle will not be accepting unsolicited resumes from recruitment firms sent to HR, our managers, or employees directly without a signed agreement within the last 12 months. Unsolicited resumes sent to Houle will not be accepted or obligate our organization to pay any fees if the candidate is hired through alternate contacts.