Project Coordinator - Restoration & Project Delivery

First Onsite Property Restoration; Winnipeg; On-site; CAD 42,000 - 57,000; Full time

Job summary

First Onsite Property Restoration is seeking an organized Administrative Coordinator (Project Coordinator I) in Winnipeg, Manitoba. You will support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned to keep restoration projects on schedule and within scope.

Daily duties include reviewing files, preparing invoices, and maintaining digital records while coordinating with subcontractors and internal teams.

Qualifications

• 1–3 years of office administration or project coordination experience, preferably in construction or restoration.
• High school diploma or equivalent; post-secondary education in business or construction administration is a plus.
• Proficiency with Microsoft Office Suite and comfort using project tracking systems.
• Experience with XactAnalysis required; Xactimate knowledge an asset.
• Strong organizational skills with exceptional attention to detail.
• Effective communicator who can manage multiple priorities and tight timelines.
• Basic accounting and data entry skills with understanding of job costing and billing.
• Team-oriented mindset focused on excellent client service.

Responsibilities

• Review files and ensure timelines and standards are on track across restoration projects.
• Communicate regularly with Project Managers, Construction Managers, and subcontractors to keep progress flowing.
• Prepare invoices, follow up on accounts receivable, and keep digital records organized.
• Identify potential issues early and resolve problems with a calm, practical approach.
• Maintain clear, proactive communication from start to finish to support client satisfaction.

Skills

Office administration

Project coordination

MS Office

XactAnalysis

Xactimate

Communication

Data entry

Job costing

Education

High school diploma

Post-secondary in business/construction administration (asset)

Tools

Microsoft Office Suite

Job description

First Onsite Property Restoration is seeking an organized Administrative Coordinator (Project Coordinator I) in Winnipeg, Manitoba. You will support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned to keep restoration projects on schedule and within scope.

Daily duties include reviewing files, preparing invoices, and maintaining digital records while coordinating with subcontractors and internal teams.