Project Coordinator II

First Onsite Property Restoration; Dorval; On-site; CAD 55,000 - 70,000; Full time

Job summary

First Onsite Property Restoration is seeking a detail-driven Project Coordinator II to support Project Managers and Construction Managers, tracking timelines, managing documentation, and ensuring files meet company standards. This role emphasizes invoicing and proactive problem-solving in a fast-paced restoration environment.

You will help maintain project flow, coordinate with subtrades and clients, and mentor junior staff while ensuring accurate records and timely billing, contributing to

Qualifications

• 3-5 years of project coordination or administrative experience in restoration or construction.
• High school diploma or equivalent; post-secondary education in business or construction administration an asset.
• Proficiency with Microsoft Office Suite and digital project management tools.
• Experience with XactAnalysis; Xactimate knowledge is an asset.
• Strong communication and organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and manage competing deadlines; problem-solve effectively.
• Solid understanding of job costing, profitability, and client billing processes.
• Ability to build strong relationships with team members, subtrades, and clients.

Responsibilities

• Track timelines, manage documentation, and ensure files meet company standards.
• Review project files, monitor milestones and KPIs, and communicate with managers and clients.
• Prepare invoices, follow up on receivables, and maintain accurate records.
• Troubleshoot issues to prevent delays and provide clear updates to stakeholders.
• Guide Project Coordinator I team members when needed and maintain project flow.

Skills

Project coordination

Communication

Organization

Problem solving

Attention to detail

Time management

Client billing

Relationship building

Education

High school diploma

Business administration coursework

Tools

Microsoft Office

XactAnalysis

Xactimate

Job description

Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take ownership of key administrative and coordination tasks that keep restoration projects moving forward with precision. You'll support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring every file meets company standards. This is the perfect opportunity for someone who loves working in a fast-paced environment, enjoys problem-solving, and takes pride in keeping everything running like clockwork.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be the connection point that keeps teams, timelines, and details aligned. You'll review project files, verify that milestones and KPIs are being met, and communicate regularly with Project Managers, Construction Managers, subcontractors, and clients. You'll prepare invoices, follow up on receivables, and maintain accurate records to ensure seamless project flow and timely billing. You'll troubleshoot issues before they cause delays, provide clear updates to stakeholders, and help guide Project Coordinator I team members when needed. Your initiative, organization, and strong communication skills will help drive operational excellence and ensure every project meets expectations from start to finish.

Qualifications

• 3-5 years of project coordination or administrative experience in restoration or construction required
• High school diploma or equivalent required; post-secondary education in business or construction administration an asset
• Proficiency with Microsoft Office Suite and digital project management tools
• Experience with XactAnalysis required; Xactimate knowledge an asset
• Strong communication and organizational skills with exceptional attention to detail
• Proven ability to prioritize tasks, manage competing deadlines, and problem-solve effectively
• Solid understanding of job costing, profitability, and client billing processes
• Ability to build strong relationships with team members, subtrades, and clients

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events.

• competitive pay
• comprehensive health and dental benefits
• RRSP matching

You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.