Project Coordinator II

Firstonsite Restoration; Dorval; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching

Competitive pay

Job summary

First Onsite Restoration in Dorval, Canada is seeking a Project Coordinator II to support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring files meet company standards.

In this fast-paced role, you will review project files, verify milestones, prepare invoices, and maintain records to ensure timely billing, while coordinating with subtrades, clients, and internal teams.

Qualifications

• 3–5 years of project coordination or administrative experience in restoration or construction.
• High school diploma; post-secondary education in business or construction administration is an asset.
• Proficiency with Microsoft Office Suite and digital project management tools.
• Experience with XactAnalysis; Xactimate knowledge is an asset.

Responsibilities

• Review project files, verify milestones and KPIs, and communicate with Project Managers, Construction Managers, subcontractors, and clients.
• Prepare invoices and follow up on receivables to maintain timely billing.
• Maintain accurate project records to ensure seamless workflow and billing accuracy.
• Help guide Project Coordinator I team members and support operational excellence.

Skills

Project coordination

Administrative experience

Microsoft Office

XactAnalysis

Communication skills

Detail-oriented

Education

High school diploma

Business or construction administration (asset)

Tools

XactAnalysis

Xactimate

Job description

Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Coordinator (internally known as Project Coordinator II), you'll take ownership of key administrative and coordination tasks that keep restoration projects moving forward with precision. You'll support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring every file meets company standards. This is the perfect opportunity for someone who loves working in a fast-paced environment, enjoys problem-solving, and takes pride in keeping everything running like clockwork.

A DAY IN THE LIFE OF A PROJECT COORDINATOR

As a Project Coordinator, you'll be the connection point that keeps teams, timelines, and details aligned. You'll review project files, verify that milestones and KPIs are being met, and communicate regularly with Project Managers, Construction Managers, subcontractors, and clients. You'll prepare invoices, follow up on receivables, and maintain accurate records to ensure seamless project flow and timely billing. You'll troubleshoot issues before they cause delays, provide clear updates to stakeholders, and help guide Project Coordinator I team members when needed. Your initiative, organization, and strong communication skills will help drive operational excellence and ensure every project meets expectations from start to finish.

Qualifications

• 3-5 years of project coordination or administrative experience in restoration or construction required
• High school diploma or equivalent required; post-secondary education in business or construction administration an asset
• Proficiency with Microsoft Office Suite and digital project management tools
• Experience with XactAnalysis required; Xactimate knowledge an asset
• Strong communication and organizational skills with exceptional attention to detail
• Proven ability to prioritize tasks, manage competing deadlines, and problem-solve effectively
• Solid understanding of job costing, profitability, and client billing processes
• Ability to build strong relationships with team members, subtrades, and clients

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.