Project Coordinator (Remote - US)

Octave; Calgary; On-site; CAD 69,000 - 111,000; Full time

Job summary

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle. We are seeking a Project Coordinator to support PMOs and project managers within a Delivery Portfolio, performing essential administrative and coordination tasks under the direction of PMs.

Responsibilities include meeting scheduling, status report prep, deck creation, resource scheduling, and documentation management, plus contract administration and

Qualifications

• Strong organizational, multi-tasking and time-management skills.
• Strong written and verbal communication skills.
• Self-motivated and detail-oriented.
• Technical proficiency of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint.
• Minimum 1–2 years project coordination or equivalent experience, ideally in software solution implementation.
• Minimum College Diploma, Bachelor’s Degree Preferred.

Responsibilities

• Meeting scheduling and coordination.
• Status report preparation.
• Presentation deck preparation (e.g. kickoff and ERB).
• Resource scheduling support/system entry.
• Action item tracking.
• Documentation management.
• Project repository maintenance.
• Project onboarding and closeout activities.
• Change order support.
• Subcontractor procurement support and reviewing hours against invoices.
• Track and report internal product support items.

Skills

Organizational skills

Time management

Written and verbal communication

Self-motivation

Microsoft Project experience

MS Office proficiency

Education

College Diploma

Bachelor’s Degree preferred

Tools

Microsoft Office

Microsoft Project

Word

Excel

PowerPoint

Job description

Project Coordinator (Remote - US)

Responsibilities

Reporting to a PMO Director or Senior Manager, The Project Coordinator provides support to the team of Project Managers within a Delivery Portfolio, executing critical, but primarily non-customer-facing tasks in the administration and coordination of all project management aspects of project delivery, at the direction of the Project Manager(s).

Key Responsibilities

Project Coordination and Administration

• Meeting scheduling and coordination
• Status report preparation
• Presentation deck preparation (e.g. kickoff and ERB)
• Resource scheduling support/system entry
• Action item tracking
• Documentation management
• Project repository maintenance
• Project onboarding and closeout activities

Contract Administration

• Change order support

Subcontractor Management

• Subcontractor/3rd party procurement support (PR creation & approvals)
• Ensure subcontractor time entry and review subcontractor hours against invoices

Product Delivery Tracking

• Track and report internal product support items
• Create system escalations for product issues

Education / Qualifications

Strong organizational, multi-tasking and time-management skills

Strong written and verbal communication skills

Self-motivated and detail-oriented

Technical proficiency (Intermediate to Senior level knowledge) of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint

Minimum 1-2 years project coordination or equivalent experience, ideally in the area of software solution implementation

Minimum College Diploma, Bachelor’s Degree Preferred

Experience with SalesForce an asset, but not required

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.

Project Location (Short)

Calgary, Canada | Madison, United States

Workplace Type

Remote