Project Coordinator (On-Site)

Johnson Controls; Saskatoon; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Operations Administrative Support professional to join their dynamic team in Saskatoon. This role offers a unique opportunity to contribute to various construction projects while enhancing your skills in a supportive environment. You will be responsible for coordinating project documentation, managing customer communications, and ensuring timely delivery of materials. With a strong focus on employee wellbeing and a commitment to safety, this position provides a competitive salary and comprehensive benefits from day one. If you're organized, detail-oriented, and eager to make a difference, this role is perfect for you.

Benefits

Competitive pay

Paid vacation, holidays, and sick time

Comprehensive benefits package

Extensive training opportunities

Collaborative team environment

Employee discount programs

Dedication to safety through Zero Harm policy

Qualifications

• Proficient in Microsoft Office Suite with strong Excel skills.
• Ability to multi-task and prioritize assignments effectively.
• Experience in customer service and project coordination.

Responsibilities

• Assist Construction and Project Managers with documentation and coordination.
• Monitor status of small projects and communicate with customers.
• Process change orders and handle customer contract disputes.

Skills

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication Skills

Organizational Skills

Customer Service

Multi-tasking

Education

High School Diploma or Equivalent

Associates Degree (Preferred)

Tools

ACE

OAsys

Job Cost Systems

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.Join our winning team and pave the way for a bright future.With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Extensive product and on-the-job/cross-trainingopportunities, supported by our outstanding internal resources.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).
• This is an on-site position, and the candidate must reside in Saskatoon.

What you will do
Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

• Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor is required
• Ensure that required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements
• Order equipment, ensure that customer receives material when needed
• Report to department managers project status
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed
• Coordinate delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/ Follow Ups with Sales Team in regard to project bookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
• Contact customers when identified as necessary as part of DMS or for very simple reasons
• Responsible for accounts payable
• Responsible for new vendor set up
• Time entry / payroll for field crew and project managers
• Cost transfers

What we look for
Required

• Proficient in Microsoft Windows, Word, EXCEL, Power Point.
• Knowledge of ACE, OAsys, Job Cost Systems.
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Excellent verbal and written communication skills
• Must be organized, detail-oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen
• Positive Attitude, Punctual and Accountable
• Experience dealing with customers

Preferred

• Associates Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service-oriented position
• Electrical/ Construction industry experience is helpful