Project Coordinator - Lighting

Salex Inc.; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary + bonus

Healthcare plans

Retirement savings with 5% matching

Job summary

Salex Inc. in Scarborough, ON is seeking an experienced Project Coordinator to manage electrical and lighting contracting projects from start to finish.

You will coordinate with customers, vendors, sales, and internal teams to ensure projects move forward efficiently and accurately. The role requires reading submittal drawings, strong project accounting oversight, and a proactive, detail‑oriented attitude in a fast-paced environment.

Qualifications

• Post secondary degree/diploma in a related field.
• 3–6 years of experience in project coordination or a related field.
• Electrical or mechanical contracting and lighting industry experience is an asset.
• Ability to read and understand submittal, approval, and shop drawings.
• Strong problem-solving skills and ability to work independently.
• Proficient with MS Word/Excel/Outlook; ERP experience (Oasis an asset).

Responsibilities

• Own and drive projects through the full end-to-end lifecycle, resolving issues.
• Review, interpret, and coordinate submittal and drawings.
• Serve as primary contact between customers, vendors, sales and internal teams.
• Oversee project accounting tasks: invoices, budgets, cost impacts, change orders.
• Support invoicing with Finance.
• Ensure customer requirements are met accurately and on time.

Skills

Project coordination

Communication

Time management

Problem solving

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Oasis ERP

Job description

About Salex:

Join Salex, Southern Ontario's largest lighting agency, where innovation meets excellence. For over 50 years, we’ve partnered with top-tier manufacturers to deliver cutting‑edge architectural lighting solutions. Our collaborative and dynamic team thrives on bringing visionary designs to life. At Salex, we believe that work should be both fulfilling and enjoyable. Our vibrant, family‑style company culture fosters a sense of belonging and camaraderie among our team members. From fun team events and quarterly in‑office massages to lively barbecues and birthday celebrations, we ensure that every day at Salex is filled with opportunities for connection and growth. Be part of a company that values expertise, creativity, and professional growth. Illuminate your career with Salex!

About the Role:

We are seeking an experienced Project Coordinator to manage electrical and lighting contracting projects through the full end‑to‑end project lifecycle. This role requires strong knowledge of the electrical and lighting industries, the ability to read and interpret submittal drawings, and confidence working in a fast‑paced, high‑volume environment. You will serve as a key source of communication between customers, vendors, sales, and internal teams, ensuring projects move forward efficiently and accurately.

What you’ll do:

• Own and drive projects through the full end‑to‑end project lifecycle, proactively resolving issues and removing roadblocks
• Review, interpret, and coordinate submittal, approval, and returned drawings
• Act as the primary point of contact between customers, vendors, distributors, sales, and internal teams
• Responsible for project accounting functions with strong financial oversight and margin protection, including reconciling invoices, tracking budgets and cost impacts, processing and accounting for change orders, and maintaining up‑to‑date product pricing and revision records.
• Support invoicing and billing inquiries in collaboration with the Finance Department
• Ensure customer requirements are met accurately, professionally, and on time
• Adherence to document control procedures including in the preparation and processing of quotes, releases, revisions, and change notices, and all post sale activity
• Coordinate releases to vendors, ensuring accuracy of all documentation (ship‑to, contacts, quantities, pricing)
• Follow up with vendors and portals for ship dates, tracking, and expediting
• Track deliveries, including cross‑border shipments
• Maintain organized and accurate project documentation throughout the lifecycle
• Support internal teams and take on additional responsibilities as required

Qualifications:

• Post secondary degree/diploma in a related field
• 3–6 years of experience in project coordination, project accounting, or a related field
• Electrical or mechanical contracting and lighting industry experience an asset
• Proven ability to read and understand submittal, approval, and shop drawings
• Strong problem‑solving skills with the ability to work independently
• Comfortable working in a fast‑paced, deadline‑driven environment
• Excellent organizational and time‑management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Proficient in Microsoft Word, Excel, Outlook; ERP experience (Oasis an asset)
• Team‑oriented, adaptable, and proactive

Why Work With Us?

• Competitive Salary: We offer a salary + bonus package that reflects your skills and experience, ensuring you feel valued and rewarded.
• Amazing Benefits: From comprehensive healthcare plans to generous retirement savings with 5% matching, we provide benefits that support your well‑being and future.
• Inspiring Culture: Join a workplace where collaboration, creativity, and growth are encouraged. Our positive and inclusive culture ensures you thrive both professionally and personally

Salex is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

Salex is an equal opportunity employer. We value diversity and are committed to building a team that reflects a wide range of backgrounds, perspectives, and skills.

This role uses AI‑assisted tools to support initial screening.

This job posting is intended to fill a current vacancy.

Pay: $60,000.00-$80,000.00 per year

Application question(s):

• 3–6 years of experience in project coordination, project accounting, or a related field
• Do you have Electrical or mechanical contracting and lighting industry experience? If yes, how many years of experience?
• Proven ability to read and understand submittal, approval, and shop drawings?

Education:

• Bachelor's Degree (required)

Work Location: Hybrid remote in Scarborough, ON M1X 1B7