Project Coordinator – Solar & Energy Infrastructure

Aviation Indeed™️; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Aviation Indeed is seeking a Project Coordinator to support energy efficiency and solar projects from engineering through construction and closeout in Ontario. You will partner with Project Managers to align schedules, documentation, and field execution.

The role emphasizes hands-on delivery, strong organization, proactive follow-up, and the ability to manage multiple active projects across procurement, engineering, and site activities, with travel up to 30%.

Qualifications

• 2+ years of project coordination experience in construction or energy projects.
• Experience coordinating contractors, engineers, suppliers, clients, and field activities.
• Ability to review drawings, SLDs, specs, and technical documents.
• Familiarity with Ontario ESA, LDC/CIA, permitting, or utility processes is a strong asset.

Responsibilities

• Coordinate project plans, schedules, and deliverables with Project Managers.
• Track milestones and elevate deviations.
• Maintain accurate project documentation.
• Support design and coordination meetings with engineers and internal teams.
• Coordinate procurement, field activities, and site readiness.
• Develop reports and dashboards to communicate progress.

Skills

Project coordination

Stakeholder communication

Detail-oriented

Multi-project management

Education

Engineering technology / construction management degree

Tools

Zoho Projects

Asana

Excel

Job description

The Project Coordinator plays a critical role within the Project Delivery team, supporting energy efficiency and sustainable infrastructure projects from engineering and procurement through construction, commissioning, and closeout. You will work closely with Project Managers to coordinate schedules, documentation, contractors, engineers, suppliers, utilities, clients, and field teams.

This is a hands-on project delivery role for someone who understands how construction projects move from engineering and procurement into field execution. The successful candidate will be highly organized, technically comfortable, proactive with follow-up, and able to manage multiple active projects.

Key Responsibilities

Project Coordination & Execution Support

• Support Project Managers in coordinating project plans, schedules, and deliverables.
• Track project progress against milestones and elevate deviations.
• Maintain accurate and up-to-date project documentation.
• Participate in design and coordination meetings with engineers, consultants, and internal teams to support project planning and execution alignment.
• Assist in reviewing site conditions and identifying potential risks or discrepancies that may impact scope, schedule, or cost.
• Support the translation of design intent into execution by coordinating between design teams and field operations.

Solar & Electrical Project Coordination

• Support commercial solar projects from engineering and utility approvals through procurement, construction, commissioning, and closeout.
• Coordinate with electrical engineers, structural engineers, local distribution companies (LDCs), ESA, subcontractors, and equipment suppliers.
• Track CIA applications, engineering drawings, ESA Plan Review, permits, utility approvals, and other project milestones.
• Review and organize SLDs, layouts, equipment schedules, technical submittals, and project documentation.
• Coordinate procurement and delivery of PV modules, inverters, racking, and electrical equipment.
• Support construction scheduling, site readiness, material delivery, inspections, and commissioning activities.

Communication & Stakeholder Alignment

• Coordinate communication between internal teams, clients, and subcontractors.
• Prepare and distribute project updates and status reports.
• Attend project meetings and capture clear, actionable meeting minutes.
• Track project progress against milestones using project management tools (Zoho, Excel, etc.) and elevate deviations as required.
• Prepare and maintain project reports, including schedules, financial summaries, and dashboards.

Procurement & Field Coordination

• Coordinate procurement activities including RFQs, purchase orders, and material tracking.
• Ensure materials meet specifications and are delivered on time.
• Support coordination with field teams and subcontractors.
• Conduct site visits to verify project conditions, validate scope alignment, and support installation readiness.

Data, Reporting & Process Support

• Maintain project tracking tools (Zoho, Excel, etc.).
• Prepare reports including schedules, financial summaries, and dashboards.
• Support continuous improvement of project processes and templates.

Candidate Profile

We are looking for someone with practical local project experience, strong coordination skills, technical literacy, and the ability to take ownership in a fast-paced project environment.

Core Attributes

• Strong work ethic and accountability.
• High attention to detail.
• Ability to operate in a fast-paced environment.
• Problem-solving mindset.
• Clear and professional communication.

Growth Mindset

• Eagerness to learn new tools, systems, and processes.
• Willingness to take ownership and go beyond assigned tasks.
• Resilience and perseverance under pressure.

Qualifications

• 2+ years of project coordination experience in Canada, preferably within Ontario construction, electrical, renewable energy, engineering, or infrastructure projects.
• College diploma or university degree in engineering technology, construction management, project management, business, or a related discipline.
• Experience coordinating contractors, engineers, suppliers, clients, and field activities.
• Comfortable reviewing construction drawings, single-line diagrams (SLDs), specifications, and technical documentation.
• Ability to understand project scope and identify discrepancies between drawings, site conditions, and contractor requirements.
• Experience with RFQs, purchase orders, material tracking, schedules, RFIs, change orders, and project documentation.
• Strong Excel skills and experience with project management systems such as Zoho Projects, Asana, or similar platforms.
• Strong written and verbal communication skills.
• Ability to manage multiple active projects and proactively follow up on outstanding items.
• Experience coordinating construction, electrical, renewable energy, or engineering projects is strongly preferred; commercial solar PV experience is a significant asset.
• Familiarity with Ontario ESA, LDC/CIA, permitting, or utility processes is a strong asset.
• PMP/CAPM certification or progress toward a project management designation is an asset.
• Valid Ontario driver’s licence and willingness to travel to project sites within Ontario (up to 30%).