Project Coordinator in Manufacturing

Thermotech Combustion FDC inc.; Montreal; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

None

Job summary

Thermotech Combustion FDC inc. is seeking a Manufacturing Project Coordinator to oversee planning, execution and follow-up of fabrication projects in the workshop.

You will serve as the link between client, design, and production teams to ensure projects meet specifications, timelines and budgets. Responsibilities include coordinating kickoff, tracking milestones, maintaining schedules, and ensuring effective communication among welders, assemblers, electricians, and suppliers.

Qualifications

• College diploma (DEC) or bachelor’s degree in production management engineering, building mechanical engineering, or a relevant combination of education and experience.
• Minimum of 2–5 years of experience in project coordination within a manufacturing or industrial environment.
• Proficiency with planning tools (MS Project, Excel) and ERP software.

Responsibilities

• Coordinate project kickoff and review fabrication files upon order receipt.
• Assist in preparing production schedules and tracking milestones.
• Maintain schedules and dashboards; update ERP and Excel tracking tools.
• Prepare meeting minutes and ensure proper information flow with clients and teams.

Skills

Read drawings

Multitask management

Leadership & communication

Proactive problem solving

Education

DEC or bachelor's degree in production management/engineering

Tools

MS Project

Excel

ERP software

Job description

Reporting to the General Manager, the Manufacturing Project Coordinator supports the planning, execution, and rigorous follow-up of fabrication projects in the workshop (pumping skids, modular units, combustion systems).

The incumbent acts as the central link between the client, the design department, and the production team to ensure that each project is delivered according to specifications, on schedule, and within the established budgets.

Key Responsibilities

Project Coordination and Kick-off

Participate in the review of fabrication files upon receipt of orders.

Assist in preparing production schedules and tracking milestones.

Coordinate start-up activities with internal teams (production, procurement, engineering, and clients).

Perform necessary follow-ups to ensure the availability of materials and components.

Monitoring of Fabrication Activities

Ensure daily follow-up on work progress in the workshop.

Update schedules and tracking tools (dashboards, ERP, Excel).

Contribute to resolving operational issues in collaboration with teams.

Administrative and Budget Support

Participate in monitoring project costs (labor hours, materials).

Compile data required for progress reports.

Assist with document management (purchase orders, scope changes, client files).

Verify and process project-related billing (suppliers and clients).

Communication and Collaboration

Maintain regular communication with production, engineering teams, and clients.

Ensure proper information flow between stakeholders.

Participate in project follow-up meetings and prepare meeting minutes.

Required Skills

Ability to read and interpret mechanical and piping drawings.

Strong organizational skills and ability to manage multiple projects simultaneously.

Natural leadership and strong communication skills with trade teams (welders, assemblers, electricians), clients, professionals, and suppliers.

Strong sense of urgency and proactive problem-solving abilities.

Experience and Education

College diploma (DEC) or bachelor’s degree in production management engineering, building mechanical engineering, or any relevant combination of education and experience.

Minimum of 2–5 years of experience in project coordination within a manufacturing or industrial environment.

Proficiency with planning tools (MS Project, Excel).

Experience with ERP software (integrated inventory and project management systems).