Project Coordinator

Patrick Mechanical Ltd.; Canada; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Dental care

Extended health care

Life insurance

RRSP match

Job summary

Patrick Mechanical Ltd. is seeking a Project Coordinator to help plan, organize and direct project activities under the direction of a Project Manager. Responsibilities include organizing schedules, assisting with estimating/quoting, coordinating with customers, suppliers and engineers, and preparing contracts and documentation.

Office-based role with occasional overtime and benefits. Strong organizational skills, attention to detail and the ability to liaise with multiple stakeholders will be

Qualifications

• Civil or Mechanical certification is an asset and/or will consider 2 years’ experience in project coordination.
• Change orders to existing projects.
• Knowledge of ISO QD documentation.
• Vehicle and/or Technician availability.
• Access to work orders, purchase orders and job records.

Responsibilities

• Organize/schedule appointments for Project Manager.
• Assist Project Manager with any estimating or quoting requirements.
• Help organize project manager work for various customers, ensuring each list is completed.
• Follow up with customers to schedule additional work as required.
• Follow up with customers regarding recommendations, planning.
• Field complaints, resolve where able, attend to as required.
• Meet with customers when required to review contracts, any issues that may require attention.
• Liaise with sales to organize jobs, including creating work orders, reviewing quotes, and adding checklists/inspections as required.
• Provide update/feedback to the Project Manager.
• Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.
• Answering telephones and directing customer enquiries.
• Ordering and supplying parts for technician & projects daily.
• Manage all documentation and help create documents as required.
• Compile reports/records for customers following completion of jobs/pm’s/contracts.
• Attend meetings, give input, assist in planning.
• Maintain data related to vendor information and correspondence.
• Monitor supplier performance and maintain supplier reporting.
• Provide shipment of parts & supplies & equipment to project sites upon request.
• Source new suppliers to initiate cost efficiencies within the group.
• Follow up with suppliers on lost or missing/back ordered parts and supplies.
• Price out bill of materials for larger quotes & construction jobs.
• Prepare packing slips and provide clarifications as needed to Account Payables.

Education

Civil or Mechanical Certification (asset)

Job description

The Project Coordinator help plan, organize, and direct the activities of a project, under the direction of a Project Manager.

Key Responsibilities

• Organize/schedule appointments for Project Manager
• Assist Project Manager with any estimating or quoting requirements
• Help organize project manager work for various customers, ensuring each list is completed
• Follow up with customers to schedule additional work as required
• Follow up with customers regarding recommendations, planning
• Field complaints, resolve where able, attend to as required
• Meet with customers when required to review contracts, any issues that may require attention
• Liaise with sales to organize jobs. Includes but not limited to creating work orders, reviewing quotes to ensure complete information is included, and finding/creating/adding checklists/inspections as required.
• Provide update/feedback to the Project Manager
• Help prepare contracts and negotiate changes to contracts with Engineers, consultants, clients, suppliers, and subcontractors.
• Answering telephones and directing customer enquiries
• Ordering and supplying parts for technician & projects daily.
• Manage all documentation and help create documents as required
• Compile reports/records for customers following completion of jobs/pm’s/contracts
• Attend meetings, give input, assist in planning
• Maintain data related to vendor information and correspondence
• Monitor supplier performance and maintain supplier reporting
• Provide shipment of parts & supplies & equipment to project sites upon request
• Source new suppliers to initiate cost efficiencies within the group
• Follow up with suppliers on lost or missing/back ordered parts and supplies
• Price out bill of materials for larger quotes & construction jobs.
• Prepare packing slips and provide clarifications as needed to Account Payables

Qualifications & requirements

• Civil or Mechanical Certification is an asset and/or will consider 2 years’ experience in project coordination
• Change orders to existing projects
• Knowledge of ISO QD documentation
• Vehicle and/or Technician availability
• Access to work orders, purchase orders and job records

Working Conditions / Location

• Office work (sitting at desk/working on computer for long periods of time)
• Overtime (at times it may be necessary for the Estimator/Project Manager to work outside of the regular workday in order to complete their duties)
• Dental care
• Extended health care
• Life insurance
• RRSP match

ABOUT PATRICK MECHANICAL LTD.

We deliver mechanical contracting, fabrication, piping and millwrighting services for demanding industrial environments. Safety, quality and integrity guide every project.