Project Coordinator II, Space and Wayfinding

SmartRecruiters, Inc.; Toronto; Hybrid; CAD 68,000 - 100,000; Full time

Benefits offered by this job

Transit access

HOOPP pension plan

Flexible work environment

Job summary

University Health Network (UHN) is seeking a Project Coordinator II, Space and Wayfinding, to support planning, design, and implementation of space and wayfinding projects across clinical and administrative environments. The role blends CAD drafting with project coordination, reporting to the Manager, Space Operations, in a hybrid onsite model.

The ideal candidate has a university degree or college diploma in a related field, 3+ years of AutoCAD experience, and strong communication skills.

Qualifications

• University Degree or College Diploma in Interior Design, Architecture, Engineering, City Planning, or equivalent.
• Minimum of 3 years of AutoCAD experience.
• Proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).
• Strong interpersonal and customer service skills.

Responsibilities

• Develop, update, and maintain CAD drawings, floor plans, equipment layouts and workplace standards.
• Translate stakeholder requirements into clear space plans, test fits and adjacency diagrams.
• Ensure drawings comply with the Ontario Building Code, infection-prevention practices, accessibility requirements, and organizational standards.
• Maintain version control and drawing documentation; update Archibus Space Module (IWMS).
• Support space utilization studies and headcount analysis; develop layout scenarios for clinics and relocations.
• Lead space planning activities for planning and construction projects.
• Assist in wayfinding strategies, signage proposals, and circulation maps; coordinate signage production.
• Perform financial tasks related to space and wayfinding projects (POs, cost tracking).
• Complete administrative duties; work cross-functionally as assigned.

Skills

Interpersonal skills

Time management

Problem solving

Verbal and written communication

Independent & team work

Education

Bachelor's/College degree in Interior Design or Architecture or Engineering

Tools

AutoCAD

Revit/BIM

Adobe Creative Suite

Archibus IWMS

Microsoft Office

Job description

Project Coordinator II, Space and Wayfinding

• Full-time
• Department: FM-PRO Non-Clinical Business
• Compensation: CAD 35.35 - CAD 53.03 - hourly

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: 67 College Street
Department: FM-PRO (Facilities Management – Planning, Redevelopment and Operations)
Reports to: Manager, Space Operations
Salary Range: $35.35 - $53.03 per hour
Hours: 37.5 hours per week
Shifts: Monday - Friday, Days
Status: Temporary Full-time (18-month contract)
Closing Date: October 7, 2026

Position Summary:
University Health Network (UHN) is seeking an experienced professional to join the FM-PRO team as a Project Coordinator II, Space and Wayfinding. This is a temporary full-time role of 18 months.

As an integral member of the Planning team, the Project Coordinator supports the planning, design, and implementation of space and wayfinding projects across clinical, administrative, and support environments. This role blends technical drafting expertise with project coordination to ensure space solutions are accurate, efficient, and aligned with healthcare regulatory, operational, and safety requirements. The position reports to the Manager, Space Operations and operates in a hybrid model with required on-site presence.

Duties

Space Planning & CAD

• Develop, update, and maintain accurate CAD drawings, floor plans, equipment layouts, and workplace standards.
• Translate stakeholder requirements into clear space plans, test fits, and adjacency diagrams.
• Ensure drawings comply with the Ontario Building Code, infection-prevention practices, accessibility requirements, and organizational standards.
• Maintain version control and drawing documentation.
• Update and maintain the Archibus Space Module (Integrated Workplace Management System – IWMS).

Space Analysis & Project Support

• Support space utilization studies, headcount analysis, and functional programming.
• Assist in developing layout scenarios for clinics, workplace reconfigurations, and departmental relocations.
• Review existing spaces to identify risks, challenges, and opportunities for improvement.
• Prepare diagrams, block plans, metrics, and visual materials to support project decision-making.
• Lead space planning activities for planning and construction projects.

Wayfinding & Signage

• Assist in developing and updating wayfinding strategies, signage proposals, and circulation maps.
• Design and coordinate signage production for new builds, renovations, and relocations, ensuring accessibility and clarity for patients, families, and staff.
• Conduct signage audits to identify gaps, inconsistencies, and outdated information.
• Perform financial tasks related to space and wayfinding projects (e.g., purchase orders, cost tracking).
• Complete administrative duties to support the effective operation of the department.
• Perform cross-functional and other duties consistent with the job classification, as assigned.

• Completion of a University Degree or College Diploma, preferably in Interior Design, Architectureor Engineering, City Planning, or an equivalent field.
• Minimum of 3 years of experience using AutoCAD.
• Proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).
• Strong interpersonal and customer service skills.
• Excellent time-management and organizational abilities.
• Strong problem-solving and issue-resolution skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Experience with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required.
• Experience working in a healthcare environment is an asset.
• Experience with Revit/BIM is an asset.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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