Project Coordinator: Cross-Portfolio Delivery

Affinity; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Affinity Earn referral program

Job summary

Affinity Group is seeking a seasoned Project Coordinator to provide coordination support across a diverse portfolio of business, operational, service delivery and technology initiatives. You will work on multiple assignments and may lead smaller projects where a dedicated PM is not required.

The ideal candidate has at least five years of experience, strong planning, governance, and communication skills, and proficiency with Microsoft 365. Certification in CAPM or PMP is a plus.

Qualifications

• Minimum five years of progressively responsible project coordination, project administration, or project delivery experience.
• Proven ability to support multiple concurrent projects and manage competing priorities with minimal supervision.
• Experience working across a variety of project types, including business process improvement, operational transformation, service delivery enhancement, organizational change, and technology initiatives.
• Strong understanding of project planning, scheduling, governance, risk and issue management, financial tracking, reporting, and document control practices.
• Excellent organizational, communication, facilitation, stakeholder management, and problem-solving skills.

Responsibilities

• Develop and maintain project charters, plans, schedules, work breakdown structures, budgets, resource plans, and status reports.
• Coordinate project meetings, agendas, documentation, minutes, action items, decisions, and follow-up activities with project teams and stakeholders.
• Maintain project controls and tracking tools, including risk, issue, dependency, change, decision, milestone, and deliverable logs.
• Monitor project progress against approved plans, identify variances or emerging risks, and recommend corrective actions as needed.
• Prepare project communications, presentations, dashboards, reports, briefing materials, and stakeholder updates.
• Coordinate vendor and supplier administration activities, including purchase orders, invoices, contract documentation, onboarding, offboarding, and deliverable tracking.
• Support project budgeting, forecasting, resource tracking, document management, and records administration.
• Coordinate stakeholder engagement sessions, workshops, testing activities, training initiatives, implementation planning, organizational readiness, and change management activities.
• Lead assigned work packages or smaller initiatives by developing project plans, coordinating contributors, tracking commitments, and facilitating successful delivery.
• Support portfolio-level reporting, governance activities, project intake processes, prioritization efforts, standards development, and continuous improvement initiatives.
• Perform additional project coordination and project support activities as required.

Skills

Project coordination

Multi-project support

Stakeholder management

Microsoft 365

Documentation & reporting

Education

CAPM

PMP (preferred)

Agile certification

Tools

SharePoint

Project scheduling tools

Job description

Affinity Group is seeking a seasoned Project Coordinator to provide coordination support across a diverse portfolio of business, operational, service delivery and technology initiatives. You will work on multiple assignments and may lead smaller projects where a dedicated PM is not required.

The ideal candidate has at least five years of experience, strong planning, governance, and communication skills, and proficiency with Microsoft 365. Certification in CAPM or PMP is a plus.