Project Coordinator

Symbiotic Group; Canada; On-site; CAD 55,000 - 75,000; Full time

Job summary

Symbiotic Group is seeking a Project Coordinator to support delivery across multiple initiatives in Canada. You will help manage schedules, documentation, and stakeholder communications while assisting business analysis and backlog refinement.

Ideal candidates are organized, detail-oriented, with strong collaboration skills and experience in Agile/hybrid environments, facilitating meetings and maintaining artifacts throughout the project lifecycle.

Qualifications

• 3 to 5 years of business experience supporting projects or initiatives.
• Experience in project coordination, PMO support, or business analysis.
• Experience facilitating workshops, stakeholder interviews, or backlog creation.
• Experience with project planning, governance reporting, risk management, and change management.
• Knowledge of Agile, hybrid, and traditional project delivery.
• Progress toward or completion of a recognized project management certification is asset.

Responsibilities

• Support project delivery across multiple concurrent projects, including schedule maintenance and status reporting.
• Coordinate and facilitate project meetings, workshops, and planning sessions.
• Prepare agendas, document decisions, record minutes, and track follow-up actions.
• Assist with requirements gathering and maintain documentation throughout the lifecycle.
• Assist with scope definition and management, including objectives, outcomes, assumptions, constraints.
• Translate discussions into requirements, user stories, backlog items, and acceptance criteria.
• Support Agile and hybrid delivery through backlog refinement and sprint planning.
• Assist with backlog management, epics, features, and priorities.
• Build relationships with stakeholders, teams, partners, and SMEs.
• Prepare project metrics, dashboards, and governance materials.

Skills

Project coordination

Meeting facilitation

Backlog management

Requirements gathering

Stakeholder management

Documentation

Education

Post-secondary education in Business Admin/Commerce/PM/IT/MIS

Tools

Microsoft 365

Job description

We are seeking a Project Coordinator to support project delivery activities across multiple concurrent initiatives. This role is ideal for an organized, detail-oriented professional who enjoys coordinating stakeholders, managing project documentation, supporting business analysis activities, and contributing to successful project outcomes.

Key Responsibilities

• Support project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action item tracking, milestone coordination, and delivery support.
  
• Coordinate and facilitate project meetings, workshops, stakeholder discussions, and planning sessions.
  
• Prepare agendas, document decisions, record meeting minutes, and track follow-up actions.
  
• Support requirements gathering activities by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation throughout the project lifecycle.
  
• Assist with scope definition and scope management activities, including documenting project objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries.
  
• Translate business discussions, stakeholder feedback, and workshop outcomes into project artifacts such as requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans.
  
• Support Agile and hybrid delivery approaches through participation in backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and ongoing project planning activities.
  
• Assist with backlog management by organizing and maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria.
  
• Build and maintain effective working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts.
  
• Support project governance activities, including preparation of project status reports, governance materials, decision logs, RAID logs, governance presentations, and change requests.
  
• Support risk, issue, dependency, and change management processes through documentation, monitoring, escalation, and reporting.
  
• Contribute to project planning activities, including schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.
  
• Prepare project metrics, dashboards, reports, presentations, and analysis to support decision-making and performance monitoring.
  
• Utilize Microsoft 365 applications and project management, work management, backlog management, and reporting tools.
  
• Apply strong organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and manage competing priorities.
  
• Demonstrate business acumen and an understanding of how projects, technology initiatives, process improvements, and organizational change contribute to business objectives and strategic outcomes.
  

Required Qualifications

• 3 to 5 years of business experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.
  
• Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.
  
• Experience supporting requirements gathering workshops, stakeholder interviews, process mapping sessions, backlog creation activities, or business analysis initiatives.
  
• Experience assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities.
  
• Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders.
  
• Knowledge of Agile, hybrid, and traditional project delivery methodologies.
  
• Experience using project scheduling, collaboration, reporting, and work management tools.
  
• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience.
  
• Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset.
  

Nice to Have

• Experience working with both Waterfall and Agile project delivery methodologies.
  

About Symbiotic Digital.

Symbiotic Digital provides the IT Experts you need that solve problems and get things done. See what the top 2% in their field can do for you. (Symbiotic Digital is a division of Symbiotic Group Inc.)

We serve customers in two ways, we provide:

• Digital Experts: IT Consulting expertise. Bright Minds That Produce Proven Results
  
• Recruitment: Find The Right People You Need
  

Serving IT & Business leaders, Symbiotic Digital provides a business system that enable us to provide the Expert Technical staff needed to solve challenging business and IT problems. IT leaders in the most reputable organizations in Canada have relied on Symbiotic Digital to help them staff difficult assignments with proven Experts uniquely evaluated by our proven QMS- Quality Management System Staff Development Model. We are a 100% Indigenous owned company.