Project Coordinator

PETERSON GROUP PROPERTI; Vancouver; On-site; CAD 76,000 - 88,000; Full time

Job summary

Peterson Group is actively seeking a Project Coordinator to join the construction team in Vancouver. The role supports delivery from start-up to completion, coordinating documentation, meetings, procurement, cost tracking, and stakeholder communications to keep projects on schedule, on budget, and aligned with quality and scope.

The candidate will work closely with the Senior Project Manager and SVP, Construction, bringing organized, detail-oriented, and solutions-focused abilities to

Qualifications

• Diploma/Certificate in a construction-related field; engineering background preferred but not required.
• 2 years minimum experience in a construction-related field.
• Efficient and effective time management and project management, ability to meet deadlines while producing quality work.
• Providing quality customer service with the ability to multi-task and prioritize demands.
• Building and sustaining relationships with contractors, consultants, municipalities, tenants and co-workers.
• Working knowledge with Outlook, Bluebeam, and Procore.
• Knowledge of SharePoint is an asset.
• Strong work ethic; and
• Ability to work independently in a busy environment.

Responsibilities

• Coordinating, tracking and monitoring the status of key documentation pertaining to construction.
• Coordinating meetings with all project stakeholders.
• Attending project team meetings, recording meeting minutes and action items, and presenting updates.
• Assisting the construction team with the overall management of all construction projects.
• Responsible for the document control and tracking of Owner items, drawings, specifications, and lessons learned (recording and translation of major points into Peterson standards).
• Assisting and leading new construction technologies and the implementation.
• Assisting the Project Manager with managing the shop drawings, RFI’s, samples and project procurement.
• Collecting, documenting and filing field data (measurements, deficiencies, pictures, etc.) as required.
• Maintaining and updating project bid lists.
• Sourcing and vetting vendors and subcontractors.
• Performing general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence and meeting minute and maintenance of files, logs, drawings, specifications, submittals and RFI’s.
• Overseeing project invoicing and being the lead executer for all Purchase Orders and new vendor setup forms.
• Assisting with the preparation of rezoning, subdivision, development and building permit applications.
• Managing and coordinating invoices, cost tracking, appraisals and consultant contracts.
• Preparing and facilitating Requests for Proposals as required, including the preparation of proposal comparisons, consultant contracts and clarification of scope.
• Preparing and coordinating investor updates.
• Participating in project meetings including external meetings with Municipal staff and project consultants.
• Managing day-to-day administration tasks including scanning and saving updates to filing system, printing invoices for coding and updating various documents; and
• Supporting the development team for all aspects of development, from land acquisition to project occupancy.

Job description

Salary Range: $76,000.00 To $88,000.00 Annually

We are a Canadian real estate developer and investment group with a diversified portfolio spanning residential, commercial, and hospitality assets across North America. With over 65 years of experience and more than 23 million square feet owned, managed, or in development, we bring an integrated approach to creating places that endure. Guided by a commitment to making a meaningful difference, we build relationships that shape communities and drive long-term value. Our business spans development, investment, property management, and capital partnerships—each grounded in a shared purpose and a values-led culture defined by integrity, entrepreneurship, and respect. From a single building on Alberni Street to a growing portfolio of transformative projects, we continue to evolve while staying true to our roots as a family-led company. As we look ahead, we remain focused on enhancing life from within—creating spaces, experiences, and partnerships that stand the test of time.

Peterson is seeking a Project Coordinator to join the construction team. As a Project Coordinator within Peterson’s Construction team, the successful candidate will play a key role in supporting the successful delivery of construction and development projects from start-up through completion. Working closely with the Senior Project Manager and SVP, Construction, this role will coordinate project documentation, meetings, procurement, cost tracking, and stakeholder communication while helping ensure projects remain aligned with schedule, budget, quality, and scope. This is an opportunity for an organized, detail-oriented, and solutions-focused professional to work collaboratively with contractors, consultants, municipalities, and internal teams while contributing to the continuous improvement of Peterson’s project delivery processes and standards.

Key Responsibilities

• Coordinating, tracking and monitoring the status of key documentation pertaining to construction;
• Coordinating meetings with all project stakeholders;
• Attending project team meetings, recording meeting minutes and action items, and presenting updates;
• Assisting the construction team with the overall management of all construction projects;
• Responsible for the document control and tracking of Owner items, drawings, specifications, and lessons learned (recording and translation of major points into Peterson standards);
• Assisting and leading new construction technologies and the implementation;
• Assisting the Project Manager with managing the shop drawings, RFI’s, samples and project procurement;
• Collecting, documenting and filing field data (measurements, deficiencies, pictures, etc.) as required;
• Maintaining and updating project bid lists;
• Sourcing and vetting vendors and subcontractors;
• Performing general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence and meeting minute and maintenance of files, logs, drawings, specifications, submittals and RFI’s;
• Overseeing project invoicing and being the lead executer for all Purchase Orders and new vendor setup forms;
• Assisting with the preparation of rezoning, subdivision, development and building permit applications;
• Managing and coordinating invoices, cost tracking, appraisals and consultant contracts;
• Preparing and facilitating Requests for Proposals as required, including the preparation of proposal comparisons, consultant contracts and clarification of scope;
• Preparing and coordinating investor updates;
• Participating in project meetings including external meetings with Municipal staff and project consultants;
• Managing day-to-day administration tasks including scanning and saving updates to filing system, printing invoices for coding and updating various documents; and
• Supporting the development team for all aspects of development, from land acquisition to project occupancy.

What You Bring

• Completion of a Diploma/Certificate in a Construction related field. Engineering background is preferred but not a requirement;
• 2 years minimum experience in a construction related field;
• Efficient and effective time management and project management, demonstrating the ability to meet deadlines while producing quality and accurate work;
• Providing quality customer service with the proven ability to multi-task and prioritize demands;
• Building and sustaining position and professional relationships with contractors, consultants, municipalities, tenants and co-workers.
• Working knowledge with Outlook, Bluebeam, and Procore
• Knowledge of working in Sharepoint is an asset;
• Strong work ethic; and
• Ability to work independently in a busy environment.

We are an equal opportunity employer.