Project Coordinator

Aecon Concessions; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Aecon Concessions is seeking a Project Coordinator to support various infrastructure projects in Toronto. The role involves managing project documentation, coordinating with teams, and ensuring effective communication. Ideal candidates will have a technical diploma, 4 years of relevant experience, and strong organizational skills. Join us to help build sustainable infrastructure for future generations.

Benefits

Career development programs

Employee Resource Groups (ERGs)

Diversity and inclusion training

Mental health support services

Qualifications

• Minimum of 4 years of experience in a Project Coordinator role.
• Education includes technical college diploma or engineering degree.
• Understanding of estimating and change management principles.

Responsibilities

• Prepare, organize, and maintain all project-related documentation.
• Assist with project coordination and continuous improvement initiatives.
• Generate and track Requests for Information (RFI's).

Skills

Leadership

Communication

Organization

Collaboration

Education

Technical college diploma or engineering degree

Tools

MS Excel

MS Word

MS Project

Hard Dollar

SAP

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to [e-mail]

Date: May 20, 2025

Location: Toronto, ON, CA

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise, and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Manager to help us get there!

Reporting to the Project Manager, the Project Coordinator’s primary responsibility is to provide coordination support for projects, ECI’s, and Estimating. Responsibilities include preparation, organization, and maintenance of all project related documentation, RFI’s, maintaining project trackers, quantity takeoffs, RFP’s, subcontractor management, change management, document control, etc. Other duties include general coordination requests.

Current project location: Toronto, ON. This role will involve working remotely, in-office, and on-site throughout various stages of the project.

What You'll Do Here:

• Assisting the Project Manager with coordinating functions and processes.
• Assist with continuous improvement initiatives at APS.
• Assist with the execution of ECI projects in southern Ontario, and new projects as required.
• Managing changes, assisting with schedule updates, updating plans, etc.
• Estimating support including sending RFP’s to subcontractors/vendors, completing quantity takeoffs, tracking estimating deliverables, working on Owner RFP deliverables, etc.
• Ensuring documentation is maintained throughout the length of the project.
• Prepare, organize and maintain project folder on the server.
• Ensure all project related documentation is tracked and recorded.
• Maintain current drawing and report folders and provide updates as required.
• Assist with preparation and tracking of change notices and subsequent change orders.
• Attend/Setup/take minutes of project related meetings and/or conference calls.
• Generate and track Requests for Information (RFI’s).
• Track and report on site hours worked by employees (for EPSCA and/or other Project specific reporting).
• Adhere to all company workplace policies, standards, procedures and safe work practices.

What You Bring to the Team:

• Education to include technical college diploma, engineering degree or combination of technical training and/or related experience.
• Minimum of 4 years of experience in a Project Coordinator role, preferably in the electrical sector.
• Understanding of estimating, project forecasting and change management principles and processes.
• Experience in planning, scheduling, resource balancing for a variety of sizes of projects.
• Proven leadership, communication skills.
• Ability to Inspire and foster an environment of cooperation between different departments and co-workers.
• Requirement to collaboratively work within a remote, office and site environment.
• Sound computer skills – MS Excel, MS Word, and MS Project required, and experience with Hard Dollar and SAP considered an asset.
• Self-motivated with good organizational skills.
• Ability to work independently, accurately, and under pressure.
• Able to perform in a fast-paced environment.
• Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion, and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process, please click here.