Project Coordinator

Ian Martin Group; Toronto; Hybrid; CAD 29,000 - 41,000; Full time

Job summary

The Ian Martin Group is seeking a Project Coordinator for a 12-month contract in Scarborough, Ontario. This hybrid role supports Services Project Managers with administrative and logistical tasks to keep programs on track and well documented.

Responsibilities include scheduling, reporting, travel arrangements, document management, and ensuring smooth operations across projects. Fluent English and strong MS Office skills are essential for success.

Job description

Project Coordinator

• Location: Scarbourough, Ontario (Hybrid)
• Pay Rate: $25.54/ hour
• Contract Length: 12 Months

We at Raise are hiring a Project Coordinator for one of our top clients. After establishing themselves as an industry leader, they're now expanding their team to meet rising demand.

Responsibilities:

Provide administrative support to Services Project Managers:

• Support launch of new projects.
• Schedule meetings, prepare agendas, record minutes and action items.
• Organize meetings and catering.
• Maintain outofoffice records.
• Coordinate weekly and monthly reporting.

Provide logistical support to project teams:

• Arrange visitor access and badges.
• Make travel arrangements.
• Process purchase requisitions and invoices.
• Support access to company applications.
• Coordinate shipments and team events.

Support Data Management:

• Maintain correspondence logs.
• Proofread and edit documents.
• Support document archival and SharePoint compliance.
• Maintain project organization information.

Support Documentation Management:

• Maintain CDRL and reporting metrics.
• Track project deliverables.
• Submit contractual deliverables.

Support Reporting Activities:

• Assist with Project Progress Reviews.

Ensure Business Continuity:

• Provide backup support to other coordinators.
• Arrange coverage during leave periods.
• Maintain process documentation.

Key Requirements

• Postsecondary education or equivalent.
• Fluent English communication.
• Strong organizational and administrative skills.
• Advanced MS Office skills.
• JIRA, SAP and SharePoint proficiency is an asset.

Preferred Qualifications

• Administration diploma.
• Project environment experience.
• International project experience.

Must-have Skills:

• 2-3 years of project coordinator or associate experience. She'll consider 1-2 years for a quick learner with real proof of experience, but not zero.
• Strong communication skills in English.
• Strong Excel skills.

Nice-to-have Skills

• SAP: The top-priority nice-to-have.
• Jira and SharePoint: Not important. She thinks anyone can learn them in a day.

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