Project Coordinator

Lancesoft; Toronto; On-site; CAD 30,000 - 34,000; Full time

Job summary

Lancesoft is seeking a Project Coordinator for an onsite role in Toronto, ON. The position provides administrative and operational support to Project Managers and project teams for Services projects, with duties including scheduling, reporting, and logistics.

Responsibilities cover document management, travel arrangements, coordinating deliveries, and ensuring ongoing project documentation and compliance. 12+ months contract with a competitive hourly rate.

Qualifications

• Post‑secondary education or equivalent.
• Fluent English communication.
• Strong organizational and administrative skills.
• Advanced MS Office skills.
• JIRA, SAP, and SharePoint proficiency is an asset.

Responsibilities

• Provide administrative support to Services Project Managers: launch of new projects; schedule meetings, prepare agendas, record minutes and action items; organize meetings and catering; maintain out-of-office records; coordinate weekly and monthly reporting.

Skills

Fluent English

Organizational skills

Administrative skills

MS Office

Education

Post-secondary education or equivalent

Tools

JIRA

SAP

SharePoint

Job description

Job Description:

Job Title:

Project Coordinator

Job Duration:

12+ months

Pay range:

$22-$25 CAD per hour

Work Type:

Onsite (Toronto, ON, M3B 0A4)

Overview/Responsibilities:

Provide administrative and operational support to Project Managers and project teams for assigned Services projects.

Responsibilities:

• Provide administrative support to Services Project Managers:
  • Support launch of new projects.
  • Schedule meetings, prepare agendas, record minutes and action items.
  • Organize meetings and catering.
  • Maintain out-of-office records.
  • Coordinate weekly and monthly reporting.
• Provide logistical support to project teams:
  • Arrange visitor access and badges.
  • Make travel arrangements.
  • Process purchase requisitions and invoices.
  • Support access to company applications.
  • Coordinate shipments and team events.
• Support Data Management:
  • Maintain correspondence logs.
  • Proofread and edit documents.
  • Support document archival and SharePoint compliance.
  • Maintain project organization information.
• Support Documentation Management:
  • Maintain CDRL and reporting metrics.
  • Track project deliverables.
  • Submit contractual deliverables.
• Support Reporting Activities:
  • Assist with Project Progress Reviews.
• Ensure Business Continuity:
  • Provide backup support to other coordinators.
  • Arrange coverage during leave periods.
  • Maintain process documentation.

Required Qualifications:

• Post‑secondary education or equivalent.
• Fluent English communication.
• Strong organizational and administrative skills.
• Advanced MS Office skills.
• JIRA, SAP, and SharePoint proficiency is an asset.

Preferred Qualifications:

• Administration diploma.
• Project environment experience.
• International project experience.