SAP Project Coordinator

Skillhub Solutions Inc.; Cambridge; On-site; CAD 76,000 - 90,000; Part time

Job summary

Skillhub Solutions Inc. in Cambridge, ON is seeking a Project Coordinator on a 6-month contract to support the SAP program office. The role will handle onboarding of resources, governance meeting logistics, and broad project administration on-site.

You will prepare updates, coordinate with workstreams, and maintain documentation to keep programs on track and ready for governance reviews. This execution-support position is not a hands-on SAP delivery role.

Qualifications

• Coordinate onboarding of project team members and external resources.
• Prepare governance meeting materials and status reports.
• Maintain project documentation and trackers.

Responsibilities

• Coordinate onboarding of project team members, consultants and external resources.
• Prepare recurring governance meetings, including agendas, presentations, status reports and supporting materials.
• Schedule meetings, coordinate participants and distribute materials.
• Record decisions, minutes, actions, owners and deadlines; follow up on outstanding items.
• Coordinate with leads across Testing, Data Migration, Integration, CSV, Training and Change Management.
• Support communication among the Program Director, Project Manager, workstream leads and other stakeholders.
• Maintain action logs, meeting records, trackers and project documentation.

Skills

Project coordination

Governance meetings

Resource onboarding

Stakeholder coordination

Tools

SharePoint

Teams

Job description

Cambridge, ON Contract CA$55 - CA$65 / hour

Contract

Industry: Manufacturing
Location: GTA West, Ontario
Work arrangement: 5 days onsite
Contract: 6 months

Position Overview

The Project Coordinator will support the SAP Program Director and project management team by handling recurring administrative and coordination responsibilities. The role focuses on preparing governance meetings, collecting workstream updates, maintaining project documentation and onboarding incoming resources. It is an execution support role, not a strategic PMO or SAP technical delivery position.

Key Responsibilities

Project Administration and Resource Onboarding

• Coordinate onboarding of project team members, consultants and external resources.
• Arrange access, Teams channels, SharePoint folders, documentation repositories and distribution lists.
• Ensure incoming resources receive the information and access they need to become productive.

Governance and Meeting Coordination

• Prepare recurring governance meetings, including agendas, presentations, status reports and supporting materials.
• Request updated slides and project information from workstream leads before meetings, and consolidate updates into executive-ready presentations.
• Schedule meetings, coordinate participants and distribute materials.
• Record decisions, minutes, actions, owners and deadlines; follow up on outstanding items.

Workstream Coordination and Follow-Up

• Coordinate with leads across Testing, Data Migration, Integration, CSV, Training and Change Management.
• Request and consolidate updates on deliverables, milestones, risks and outstanding activities.
• Track action items, follow up with responsible stakeholders, and identify missing or overdue information for escalation.
• Support communication among the Program Director, Project Manager, workstream leads and other stakeholders.

Project Reporting and Documentation

• Maintain action logs, meeting records, trackers and project documentation.
• Support Steering Committee and executive reporting materials.
• Assist with coordination for testing, data migration, cutover preparation and go-live readiness.