Project Coordinator - Civil office based Vaughan

Harbinger Network Inc.; Vaughan; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and comprehensive+

Job summary

Harbinger Network Inc. is seeking a Project Coordinator for a civil infrastructure and heavy construction contractor in Ontario.

Based on-site, you'll own project-control systems from award through closeout, managing drawings, RFIs, submittals, changes, procurement, subcontracts, invoices and billing with the Project Manager and Superintendent. This role is not admin; it requires organization, strong written and verbal communication, and the ability to escalate issues early.

Qualifications

• 3–7 years of experience supporting construction project-management teams; civil infrastructure or heavy construction strongly preferred.
• Diploma or degree in Construction Management, Civil Engineering Technology or a related field (preferred).
• Ability to read construction drawings and specifications, with a working knowledge of construction contracts.
• Understanding of project cost control, change orders and progress billing.
• Experience with Jonas Construction Software or a similar project-management system.
• Highly organized and detail-oriented, with strong written and verbal communication and the confidence to escalted issues early.

Responsibilities

• Project startup: set up project files and control logs (RFI, submittal, drawing, change order, procurement, subcontract and notice registers) at award.
• Document control: maintain the drawing register, distribute revisions and ensure the field is building from current IFC drawings.
• RFIs & submittals: prepare, issue and track RFIs and shop drawings through to closure, following up on overdue responses.
• Change management: log potential changes and site instructions, collect daily extra-work backup and track contractual notice deadlines.
• Procurement & subcontracts: track purchase orders, material deliveries and subcontract compliance (insurance, WSIB, bonding).
• Cost & billing support: track supplier and subcontractor invoices, cost-code allocation, holdbacks and quantities for monthly progress billing.
• Meetings & schedule: prepare minutes and action-item logs, and support milestone tracking and weekly lookaheads.
• Closeout: assemble as-builts, warranties, O&M manuals and deficiency lists progressively throughout the project.

Skills

Project coordination

Communication

Documentation

Attention to detail

Time management

Education

Construction Management

Civil Engineering Technology

Tools

Jonas Construction Software

Job description

Project Coordinator

Civil Infrastructure / Heavy Construction

Location: [City], ON (on-site / project-based) | Type: Full-time, Permanent | Salary: $60,000 – $90,000 + benefits

Reports to: Project Manager | Experience: 3–7 years | This is an existing vacancy.

About Our Client

Harbinger Network Inc. is conducting a confidential search on behalf of an established civil infrastructure and heavy construction contractor. With a dedicated Project Delivery team supported by in-house Survey & Geomatics, Estimating, Finance and Equipment groups, our client is adding a Project Coordinator who wants to grow into project management.

About the Role

This is not an admin role. As a core member of the Project Delivery team, you'll own the project-control systems that keep projects on track — drawings, RFIs, submittals, changes, procurement, subcontracts, invoices and billing — from contract award through closeout. You'll work alongside the Project Manager and Superintendent so that nothing slips through the cracks and every open item has an owner and a date.

Key Responsibilities

• Project startup: set up project files and control logs (RFI, submittal, drawing, change order, procurement, subcontract and notice registers) at award.
• Document control: maintain the drawing register, distribute revisions and ensure the field is building from current IFC drawings.
• RFIs & submittals: prepare, issue and track RFIs and shop drawings through to closure, following up on overdue responses.
• Change management: log potential changes and site instructions, collect daily extra-work backup and track contractual notice deadlines.
• Procurement & subcontracts: track purchase orders, material deliveries and subcontract compliance (insurance, WSIB, bonding).
• Cost & billing support: track supplier and subcontractor invoices, cost-code allocation, holdbacks and quantities for monthly progress billing.
• Meetings & schedule: prepare minutes and action-item logs, and support milestone tracking and weekly lookaheads.
• Closeout: assemble as-builts, warranties, O&M manuals and deficiency lists progressively throughout the project.

Qualifications

• 3–7 years of experience supporting construction project-management teams; civil infrastructure or heavy construction strongly preferred.
• Diploma or degree in Construction Management, Civil Engineering Technology or a related field (preferred).
• Ability to read construction drawings and specifications, with a working knowledge of construction contracts.
• Understanding of project cost control, change orders and progress billing.
• Experience with Jonas Construction Software or a similar project-management system.
• Highly organized and detail-oriented, with strong written and verbal communication and the confidence to escalted issues early.

What's Offered

• Competitive salary and comprehensive benefits package.
• A clear career path: Project Coordinator → Project Manager → Senior Project Manager, based on capability, not years of service.
• Hands-on exposure to procurement, contract administration, cost control and scheduling on major civil projects.