Project Coordinator

Pattison ID; Pickering; On-site; CAD 50,000 - 55,000; Full time

Job summary

Pattison ID in Ontario seeks an aspiring Project Coordinator to support documentation, tracking, and procurement for signage projects.

You will work with the project management team to maintain logs, liaise with subcontractors, and help prepare status reports while developing your career in a large North American signage company.

Qualifications

• 0–2 years of administrative/coordination experience.
• Experience in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite and document management systems.
• Experience with project management software is a plus.

Responsibilities

• Gather, organize, and maintain project documents, including milestones, SOWs, site surveys, drawings and permits.
• Maintain and update documents submitted or pending from subcontractors, permitting agencies, or clients.
• Assist with general administrative tasks to support the project management team.
• Set up and maintain projects in project management systems.
• Maintain up-to-date project tracking logs and dashboards.
• Prepare purchase requests and assist with issuing purchase orders to suppliers and contractors under the direction of the Project Manager.
• Assist Project Managers in preparing status report updates for customers.
• Support project closeout processes by organizing and filing final documentation.
• Perform other related duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Team player

Education

Post-secondary diploma in Business Administration or Project Management

PMP certification (asset)

Tools

Microsoft Office

Document management systems

Project management software

Job description

Who We Are

Pattison ID helps companies deploy their identity for maximum consistency, engagement and impact across physical and digital signage, and branded environments. Our comprehensive signage solutions, including exterior, interior, wayfinding, and digital signage, redefine how brands connect with their audiences.

Who We Are

Pattison ID helps companies deploy their identity for maximum consistency, engagement and impact across physical and digital signage, and branded environments. Our comprehensive signage solutions, including exterior, interior, wayfinding, and digital signage, redefine how brands connect with their audiences.

Our Solutions

We offer architectural, digital services, sign maintenance solutions and flexible leasing options. As one of the largest companies in our industry, with 7 manufacturing facilities, 8 sales and operations offices, and over 1,000 employees across the US and Canada, Pattison ID is committed to offering a culture where team members can achieve their unique career ambitions, while embodying our Core Values of Innovation, Delight, Dependability, Involvement and Drive.

Essential Functions / Key Responsibilities

Documentation & Administration

• Gather, organize, and maintain project documentation including milestone dates, statements of work (SOWs), site surveys, drawings, and permits.
• Maintain and update documents submitted or pending from subcontractors, permitting agencies, or clients.
• Assist with general administrative tasks to support the project management team.

Systems & Tracking

• Set up and maintain projects in project management systems as directed by the Project Manager.
• Maintain up-to-date project tracking logs and dashboards.

Purchase & Procurement Support

• Prepare purchase requests and assist with issuing purchase orders to suppliers and contractors under the direction of the Project Manager.

Reporting & Closeout Support

• Assist Project Managers in preparing status report updates to be shared with customers.
• Support project closeout processes by organizing and filing final documentation packages.
• Perform other related duties as assigned.

Qualifications Required

EDUCATION

• Post-secondary diploma or degree in Business Administration, Project Management, or a related field preferred.
• PMP certification or working towards is considered an asset.

Experience Required

• 0–2 years of experience in an administrative, coordination, or office support role.
• Experience working in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Experience with project management software or tracking tools is an asset.

Skills & Competencies Required

• Strong attention to detail and high level of organizational ability.
• Excellent written and verbal communication skills.
• Ability to manage multiple administrative tasks simultaneously and meet deadlines.
• Proactive and service-oriented mindset with strong follow-through on tasks.
• Comfortable taking direction and working collaboratively within a team environment.
• Eagerness to learn and grow within a project management environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to sit and work at a computer for extended periods of time.
• Frequently required to use hands to operate a keyboard, mouse, and telephone.
• Occasionally required to stand, walk, or move within an office environment.
• Must be able to lift and handle items weighing up to 25 lbs on an occasional basis.
• Specific vision abilities required include close vision for extended periods of screen use.
• Must be able to communicate effectively verbally and in writing on a regular basis.

Salary

• $50,000 to $55,000
• The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.