Project Coordinator

Medical Council of Canada; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Join a leading organization in healthcare as a Project Coordinator. In this hybrid role, you will support project management efforts, ensuring effective execution and collaboration across teams. With a focus on professional development and work-life balance, the Medical Council of Canada offers a rewarding environment for growth.

Benefits

Complete benefit package from day one

Three weeks’ vacation

Company paid holiday closure in December

Compressed and telework programs

Free onsite parking

Free virtual Mobility and Strength & Conditioning classes

Qualifications

• Minimum 3–5 years of progressive experience in project coordination roles.
• Experience in healthcare, education, or public sector environment.
• Advanced oral and written skills in English required.

Responsibilities

• Support Project Managers in delivering project plans, schedules, and budgets.
• Coordinate project meetings and learning activities.
• Assist in the development and maintenance of key project documentation.

Skills

Project coordination

Communication

Problem-solving

Analytical skills

Relationship-building

Education

Degree or diploma in Business administration, education, health administration, or related field

Tools

Microsoft Office

MS Project

Asana

SharePoint

Job description

Consider an opportunity to join our talented team

The Medical Council of Canada (MCC) was recognized as a National Capital Region Top Employer for ten consecutive years!

Want to contribute to the health and wellbeing of Canadians? At the MCC, you’ll be part of a dynamic team that ensures that physicians have the competencies to support safe, accessible health care in Canada.

You’ll be immersed in an exceptional work environment that fosters professional development and work-life balance.

Apply for one of our rewarding positions today!

Hybrid role

Love keeping things on track and making sure nothing falls through the cracks? As our Project Coordinator, you’ll be the glue that holds our strategic projects together. Reporting to the Senior Portfolio Manager, you’ll work side by side with Project Managers and organizational leaders to drive timelines, deliver high-quality results, and keep workstreams running smoothly.

You’ll play a key role in fostering collaboration, connecting the dots between teams, and ensuring seamless handoffs to operational groups—so great ideas become lasting impact at MCC.

What you’ll do

• Support Project Managers and Leaders in delivering project plans, schedules, budgets, and communication materials to ensure timely and effective execution.
• Coordinate project meetings and learning activities in collaboration with the Senior Portfolio Manager and project leadership.
• Use project management tools to help monitor working hours, budgets, timelines, and expenditures as needed.
• Assist in the development and maintenance of key project documentation, including tracking tools, roadmaps, integrated plans, risk registers, and dashboards.
• Help coordinate cross-functional teams—internal staff, contractors, and subject matter experts—by scheduling working groups and related meetings.
• Facilitate alignment and collaboration across multiple teams to create a cohesive and efficient project delivery environment.
• Work with project leadership to liaise with MCC’s External Relations & Communications team, ensuring accurate and timely stakeholder messaging.
• Support the preparation of reports, presentations, and briefing materials for internal leadership and external partners such as Health Canada.

What you need to succeed

Experience

• Minimum 3–5 years of progressive experience in project coordination roles.
• Experience assisting with complex, multi-interested party initiatives in a healthcare, education, or public sector environment.
• Experience in training development and delivery projects.
• Experience in a healthcare environment is an asset.
• Familiarity with government-funded programs, particularly related to grants and contribution agreements, is an asset.
• Understanding medical education or health workforce initiatives is an asset.

Technical Skills

• Knowledge of project and program delivery methodologies.
• Skilled in engaging interested parties and negotiating meeting timelines and agenda priorities.
• Skilled in facilitating alignment of multiple interrelated projects.
• Proficiency with Microsoft Office, Teams, SharePoint, and project tracking tools (e.g., MS Project, Asana).
• Excellent communication and interpersonal skills.
• Strong relationship-building abilities.
• Ability to manage conflicting priorities and facilitate meaningful interested party engagement.
• Excellent problem-solving and analytical skills.
• Strategic thinker with strong tactical execution and problem-solving abilities.
• Exceptional judgement and decision-making abilities.
• Proven ability to work collaboratively with diverse clients and interested parties.
• Demonstrated flexibility and adaptability in managing changing priorities effectively.

Education

• Degree or diploma in Business administration, education, health administration, or related field

The following will be considered an asset

• PMP, PgMP, Agile (e.g., Scrum Master, SAFe), Prince2, ITIL, Lean Six Sigma Green Belt, or Black Belt.

Language

• Advanced oral and written skills in English are required, with oral and written skills in French considered an asset

The perks

• A complete benefit package your first day on the job
• Three weeks’ vacation right off the bat
• A company paid holiday closure in December – our gift to you!
• Compressed and telework programs
• Free onsite parking - any day, any time
• Free virtual Mobility and Strength & Conditioning classes

Visit our Careers page to learn more about the many reasons you can thrive at the MCC.

The MCC is an equal opportunity employer, co mmitted to diversity and inclusion in the workplace at all levels of its organization.

Accommodations can be provided at all stages of the hiring process; we ask applicants to make their needs known in advance.

Please note that only those invited for an interview will be contacted.

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