Project Coordinator

Preston Phipps Inc; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

Preston Phipps Inc. is seeking an aspiring Project Coordinator to support planning and execution of diverse projects. You will work with the Service Coordinator and Project Manager to advance activities, coordinate HVAC-related tasks, and ensure adherence to technical standards and supplier requirements.

You will learn workflows, develop coordination skills, and gradually assume more responsibilities as you gain experience in project management best practices.

Qualifications

• 1–3 years of project coordination or related technical experience.
• Chemical or mechanical engineering degree preferred.
• HVAC mechanical/ventilation/controls experience is a plus.
• Experience reading mechanical and electrical drawings.
• Experience using ERP software.
• Office-based role supporting service and project delivery.

Responsibilities

• Support the planning and implementation of assigned projects with the Service Coordinator and Project Manager.
• Coordinate project activities related to mechanical systems and lab ventilation solutions.
• Assist in defining project scope, goals, and deliverables.
• Support pre‑quote scope reviews and handover meetings for accurate project definition.
• Assist in coordinating communication between service and project delivery teams to ensure alignment.

Skills

Attention to detail

Reading drawings

Communication

Proactive problem solving

Education

Engineering degree

Tools

ERP software

Job description

You’re an emerging Project Coordinator with the technical foundation to support both simple and complex projects. You build solid relationships with stakeholders and thrive in a team environment where you can learn from experienced colleagues. You have excellent communication skills, and at your core you are a proactive problem solver who doesn’t let a project hiccup slow you down.

You love a challenge and the opportunity to learn new things. Never have you been accused of waiting for work to come to you — if you are caught up on your assignments, you go out and assist your team members. You are always looking to learn.

You will work closely with the Service Coordinator and Project Manager, learning their workflows and gradually taking on coordination responsibilities as your experience develops.

About the Role

Support the planning and implementation of assigned projects, working collaboratively with the Service Coordinator and Project Manager to advance project activities, including:

• Coordinating project activities related to mechanical systems, critical air equipment, and lab ventilation solutions, ensuring alignment with Preston Phipps’ technical standards and supplier requirements.
• Facilitating the definition and scope of projects, goals, and deliverables.
• Supporting pre‑quote scope reviews and participating in formal handover meetings to ensure accurate project definition and smooth transition into execution.
• Assisting in coordinating project activities between service and project delivery teams to ensure smooth communication and alignment across functions.
• Defining project tasks and resource requirements under guidance.
• Supporting project budget and timeline adherence.
• Reviewing and managing bills of material and project deliverables.
• Maintaining quality assurance, including reviewing specifications, drawings, and supplier equipment documentation for accuracy.
• Reporting project status to stakeholders and helping manage expectations.
• Conducting project evaluation and results assessment.
• Facilitating project meetings, status updates, and debriefings, and supporting strong collaboration on project execution and effective communications.
• Assisting in executing project tasks (including procurement) as directed to ensure that projects are advanced effectively.
• Assisting in preparing early scheduling inputs, technician labour requirements, and coordination details for review by the Service & Controls Manager.
• Performing risk management activities to minimize project risks.
• Documenting lessons learned from projects and ensuring their use for future projects.
• Keeping informed of developments in project management and investigating new methodologies and tools that may better serve our work. Contributing to continuous improvement by identifying gaps in project coordination and proposing practical enhancements to tools and processes.
• Promoting and supporting project management methodology and assisting staff engaging in project management practices.
• Learning and applying project coordination best practices through mentorship from the Service Coordinator and Project Manager, gradually expanding responsibilities as proficiency increases.

Required Experience

• 1–3 years of project coordination or related technical experience; PMP or CAPM is an asset.
• Chemical or mechanical engineering degree (or equivalent technical education) is strongly preferred.
• Experience within HVAC mechanical and/or ventilation and/or controls is an asset.
• Experience within the industrial, commercial, and institutional sectors.
• Ability to read mechanical and electrical drawings.
• Experience using ERP software.
• Outstanding eye for detail and quality control.
• This is an office‑based role supporting both service and project delivery functions.

Dealing With Ambiguity

Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on.

Composure

Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked; is a settling influence in a crisis.

Conflict Management

Steps up to conflicts, seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise.

Technical Curiosity

Demonstrates an interest in understanding mechanical systems, critical air equipment, and lab ventilation concepts; asks questions to deepen knowledge and improve coordination effectiveness.

Decision Quality

Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgment; solutions and suggestions are accurate when judged over time; sought out by others for advice and solutions.

Innovation Management

Is good at bringing the creative ideas of others to market; has good judgment about which creative ideas and suggestions will work; can facilitate effective brainstorming; can project how potential ideas may play out in the marketplace.

Interpersonal Savvy

Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high‑tension situations comfortably.

Priority Setting

Spends time on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Learning Agility

Quickly absorbs new technical and procedural information; seeks feedback; applies lessons learned to improve coordination effectiveness.

Please note that only selected candidates will be contacted. We thank all applicants for their interest in Preston Phipps.