Project Coordinator-Edmonton Or Calgary

Gateway Mechanical Services Inc.; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Gateway Mechanical Services Inc. in Calgary, Alberta is seeking a proactive Project Coordinator to own schedules, documentation, reporting, coordination, and project administration from kickoff to completion.

In this role you will collaborate with project managers, field teams, subcontractors, consultants, and clients, ensuring projects stay on time and on budget while maintaining meticulous attention to detail and a strong customer focus.

Qualifications

• Strong organizational skills and the ability to manage multiple priorities.
• Proactive problem solving and decision making in fast-paced environments.
• Excellent communication with clients, subcontractors, and internal teams.

Responsibilities

• Plan, coordinate, monitor, and close out assigned projects from start to finish.
• Maintain project documentation including drawings, RFIs, change orders, and turnover packages.
• Track progress, costs, schedules, and reporting using project management systems.

Skills

Project coordination

Attention to detail

Customer focus

Communication

Adaptability

Tools

Microsoft Office

Project management software

ERP/CRM basics

Job description

Do you thrive in the chaos of competing priorities, tight deadlines, and multiple projects? Do you love technology, obsess over the details, and take pride in getting things done no matter what?

At Gateway Mechanical, we're looking for a Project Coordinator who doesn't wait to be told what needs doing. You're highly organized, tech-savvy, customer-focused, and relentless when it comes to delivering results. You thrive in a fast-paced environment where priorities shift, challenges emerge, and every day brings something new.

If you're the type of person who loves checking things off a list, keeping projects moving, solving problems before they become issues, and making customers rave about the service they receive, we want to talk to you.

Working closely with Project Managers, field teams, subcontractors, consultants, and clients, you'll be at the center of project execution. You'll own schedules, documentation, reporting, coordination, and project administration while helping drive projects from kickoff to successful completion.

What You'll Be Doing

Own the Details. Drive the Results.

You will:

• Plan, coordinate, monitor, and close out assigned projects from start to finish.
• Keep multiple projects moving simultaneously while balancing competing priorities and deadlines.
• Deliver projects on time, on budget, and with exceptional attention to detail.
• Manage critical project documentation including drawings, shop drawings, RFIs, change orders, turnover packages, and O&M manuals.
• Leverage technology and project management systems to track progress, costs, commitments, schedules, and reporting.
• Monitor project financial performance, invoicing, payments, and revenue forecasting.
• Coordinate site activities and support field teams to ensure seamless project execution.
• Support Project Managers on medium and large-scale projects with budgeting, scheduling, reporting, and project controls.
• Issue, track, and manage purchase orders and project commitments.
• Maintain project tracking tools and reporting systems with accuracy and accountability.
• Process and analyze project reports including Job Cost Detail and Committed Cost Reports.
• Coordinate security clearance and site access requirements for applicable projects.
• Take ownership of project deliverables and find solutions when challenges arise.

Customer Experience Matters

Our clients count on us to deliver. You will:

• Build strong relationships with clients, subcontractors, consultants, and project teams.
• Anticipate customer needs and proactively solve problems.
• Deliver a level of service that turns customers into long-term partners.
• Communicate clearly, professionally, and confidently in challenging situations.

Champion Safety

Safety isn't a checkbox. It's part of who we are.

You will:

• Champion Gateway's safety culture every day.
• Participate in and support daily HSE activities and meetings.
• Conduct monthly site safety inspections.
• Support COR audit requirements and safety initiatives.
• Lead by example through consistent adherence to safety standards and best practices.
• Promote environmentally responsible and sustainable work practices.

Be a Team Player

• Bring a positive, solutions-focused attitude.
• Collaborate effectively across departments and project teams.
• Share knowledge, support others, and contribute to a high-performing culture.
• Act as a proud ambassador of Gateway Mechanical in every interaction.

What Makes You Successful Here?

You're the person who:

Is highly organized and obsessed with the details.

Loves technology and quickly learns new systems, software, and tools.

Thrives in a fast-paced environment where priorities can change quickly.

Can juggle multiple projects without dropping the ball.

Takes ownership and has a "figure it out and get it done" mindset.

Stays calm under pressure and works effectively with tight deadlines.

Enjoys problem-solving and finding ways around obstacles.

Is customer-focused and genuinely enjoys exceeding expectations.

Communicates confidently and professionally with all stakeholders.

Has grit, resilience, and a strong sense of accountability.

Core Competencies

Customer Success

• Customer Relationship Management
• Customer Invoicing
• Customer Data Management
• Proactive Problem Solving

Project Management

• Project Coordination
• Budgeting & Forecasting
• Resource Planning & Scheduling
• Cost Control
• Document Control
• Project Reporting
• Change Management
• Project Management Software
• Document Management Platforms
• Advanced Microsoft Office Skills
• Data Tracking & Reporting

Why Gateway?

Because we don't just need someone to coordinate projects. We need someone who owns them. Someone who takes pride in flawless execution, loves working with great people, embraces technology, and gets energized by a challenge.

If you're looking for a role where your organization, hustle, grit, and customer-first mentality will make a real impact, we'd love to hear from you.