Project Coordinator

Socket.dev; Red Deer; On-site; CAD 55,000 - 75,000; Full time

Job summary

Socket.dev in Alberta, Canada is seeking a Project Coordinator to ensure accurate data transfer from estimating software to ERP, aligning costing and selling prices, and coordinating material ordering, fabrication, and delivery to meet project timelines.

You will report through ERP for reporting and closing contracts, handle sourcing, shop orders, quality checks, shipping schedules, and collaborate with general contractors. Strong math, detail, and bilingual English/French skills are essential.

Qualifications

• Strong attention to detail and ability to meet timelines.
• Experience coordinating materials, sourcing, and shipping.
• Bilingual English/French required.
• Proficient in MS Office; ERP/contract administration is a plus.

Responsibilities

• Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight.
• Create accurate shop orders based on approved shop drawings.
• Coordinate quality checks on all product before it is turned over to customer.
• Manage on-time scheduling shipping of materials for project; outsource outbound freight.
• Process purchase order acknowledgements promptly; coordinate with accounting to ensure billing accuracy with contracts and change orders.
• Participate in project postmortems and identify successful and unsuccessful processes.
• Provide exceptional customer service; build relationships with industry members.
• Communicate with general contractor as it relates to product delivery.
• Other duties as assigned.

Skills

Attention to detail

Adaptability

Prioritization

Written & verbal communication

Interpersonal skills

Accountability

Results-oriented

Mathematical aptitude

Bilingual English/French

Education

College diploma or equivalent

DHI courses (asset)

Relevant designation asset

Tools

MS Office

Excel

Word

Outlook

Job description

JOB SUMMARY

A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

JOB RESPONSIBILITIES

But not limited to…

Duties

• Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight
• Create accurate shop orders based on approved shop drawings
• Coordinate quality checks on all product before it is turned over to customer
• Manage on-time scheduling shipping of materials for project; outsource outbound freight
• Process purchase order acknowledgements in a timely fashionCoordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued
• Participate in project postmortems and identify successful and unsuccessful processes within the project.
• Provide exceptional customer service; build relationships with industry members
• Communicate with general contractor as it relates to product delivery
• Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• High level attention to detail
• Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
• Strong written and oral communication skills
• Strong interpersonal skills
• High level of commitment and accountability to get the job done
• Goal and result oriented
• Strong mathematical aptitude
• Bilingual (English/French) is required.

EDUCATION AND EXPERIENCE REQUIRED

• Extensive company training provided
• DHI courses, designation is an asset
• College diploma in related field or equivalent work-related experience preferred

• Proficient computer skills in MS Office (Excel, Word, Outlook)