Project Coordinator

WesTower Communications Ltd.; City of Spruce Grove; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to support the Project Manager and assist with various administrative duties. This role involves coordinating project invoicing, document control, and ensuring safety compliance, all while fostering effective communication and teamwork. The ideal candidate will demonstrate strong organizational skills and have a background in project administration. Join a dynamic team that values adaptability and a strong health and safety culture, where your contributions will directly impact project success and organizational growth.

Qualifications

• Minimum three years of experience in a project administrative role preferred.
• Ability to communicate effectively in writing and verbally.

Responsibilities

• Assist in administrative duties related to project startup and scheduling.
• Prepare cost estimates and proposal documents under guidance.

Skills

Construction Knowledge

Communication

Teamwork

Time Management

Problem-Solving

Leadership

Adaptability / Flexibility

Education

High School Diploma or equivalent

Post-secondary education

Tools

Microsoft Office Suite

Job description

The Project Coordinator is required to perform various duties related to supporting the Project Manager and administrative duties associated with project execution. This position requires complete understanding and active participation in fulfilling the organization's mission. The employee must demonstrate behavior consistent with the organization’s core values and support our strategic plan.

Core Competencies

Construction Knowledge

Communication

Teamwork

Quality Orientation

Time Management

Adaptability / Flexibility

Planning and Organizing

Problem-Solving

Results Focused

Accountability and Dependability

Leadership

Development and Continual Learning

Job Duties

• Assist in administrative and operational duties related to project startup, scheduling, planning, coordination, and close-out.
• Under the guidance of the Project Manager, prepare cost estimates and proposal documents.
• Coordinate project invoicing.
• Assist in project document control including but not limited to pre-qualifications, active project submissions and close-out.
• Assist the Project Manager and Safety Department in collecting and overseeing safety documentation for WesTower employees and subcontractors, ensuring all team members have the required training.
• Assist with maintaining national fabrication schedule.

Requirements

• High School Diploma, G.E.D. or equivalent.
• Post-secondary education (preferred).
• Minimum three years of experience in a project administrative role (preferred).
• Ability to set priorities and manage work demands.
• Ability to plan (strategic and short-term) and organize effectively.
• Ability to communicate effectively in writing and verbally.
• Ability to work effectively alone and in a team.
• Ability to remain calm and poised in urgent situations.
• Demonstrates competence in communication, professionalism, organizational and analytical skills, technical skills, and knowledge in performing duties and responsibilities.
• Believe in the benefits of a strong Health and Safety culture and contribute to its success.
• Develop and maintain effective relationships with administrative staff and the public.
• Skill in exercising initiative, judgment, problem-solving, and decision-making.
• Skill in analysis, comprehensive reports development, and complex data interpretation.
• Strong working knowledge of government regulations and compliance requirements.
• Proficiency in using computer systems and applications, including Microsoft Office Suite.
• Conducts and presents self professionally.
• Respect the beliefs, culture, and ethnic heritage of others.
• Adheres to the organization's security and confidentiality policies.

Work Conditions

• Primarily office setting, with the occasional requirement for onsite visits
• Manual dexterity is required to use desktop computers and peripherals.
• Interacts with upper and middle management, employees, subcontractors, and clients.