Project Coordinator

Strata Engineering Inc.; Burnaby; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Project Coordinator to support their dynamic team in Burnaby. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about ensuring projects run smoothly. The position involves collaborating with clients and internal teams, managing proposals, and maintaining a CRM system. Join a vibrant corporate culture that values teamwork, integrity, and professional growth, and be part of a community dedicated to impactful engineering consulting work. If you're ready to take your career to the next level, we want to hear from you!

Benefits

Opportunities for Development

Social Committee Events

Team Collaboration

Work-Life Balance

Qualifications

• 2+ years' experience as a Project Coordinator in engineering/construction.
• Proficiency in Microsoft Office and CRM software.

Responsibilities

• Communicate with clients to gather project requirements and prepare proposals.
• Coordinate project tasks, including scheduling inspections and document requests.

Skills

Organizational Skills

Communication Skills

Proficiency in Microsoft Office Suite

Attention to Detail

Problem Solving

Time Management

Stakeholder Management

Professional English Proficiency

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Adobe Acrobat

Insightly CRM

Job description

The Opportunity

Strata Engineering is currently seeking a highly organized and proactive Project Coordinator to join our Burnaby office. In this role, you will be a key support to our team of Project Managers, helping drive the successful delivery of engineering consulting projects. This is an ideal position for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about keeping projects running smoothly from start to finish.

Key Responsibilities

1. Communicate with clients to understand their project requirements and gather relevant information to prepare proposals in response to requests for quotations.
2. Collaborate with internal teams to define project scope and prepare, issue, track, and follow-up on proposals.
3. Support the team with project tasks, including document requests, bookings, coordination of deadlines, and general Client coordination.
4. Coordinate the scheduling of inspections and site visits according to project timelines and team availability and ensure that all necessary access and resources are available for scheduled inspections and site visits.
5. Create, distribute, and compile Client-filled surveys and questionnaires.
6. Assist in the issuance of reports, presentations, and other documentation as directed by the team leads.
7. Maintain CRM system, including updates to proposal, project, and contact information.
8. Prepare data reports from CRM system based on information required by the team leads.

The duties of the job may change to suit your individual skills and interests, which is highly encouraged in our team.

Qualifications

1. Bachelor’s Degree, or other related formal education.
2. 2+ years' experience as a Project Coordinator, preferably in an engineering/construction environment.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
4. Experience with calendar management and scheduling software such as Microsoft Outlook.
5. Proficiency in using Insightly CRM or similar customer relationship management software.
6. Ability to quickly learn and adapt to new software systems and tools used within the firm.
7. Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
8. Strong attention to detail and accuracy in all work performed.
9. Experience in communicating and managing stakeholder expectations.
10. Ability to communicate Clients’ needs to the Project Team.
11. Ability to anticipate needs and proactively identify solutions to potential issues.
12. Resourcefulness in finding information and resolving problems independently.
13. Willingness to ask questions and seek clarification when needed.
14. Professional English language proficiency and fluent in verbal and written communication.
15. Eligibility for employment within Canada.

The Company

Strata Engineering, located in Burnaby, BC, is a top-tier engineering consulting firm specializing in building science. Our services cover building envelope, structural, and mechanical engineering, with a focus on thorough building condition assessments and reviews to devise effective solutions.

What makes us unique is our vibrant corporate culture rooted in teamwork, collaboration, and fun! We value our employees' well-being and provide opportunities for development, celebration, and participation in Social Committee events. Guided by our core values - Integrity, Respect, Improvement, Professionalism, and Balance - we uphold the highest ethical standards, prioritize client and colleague respect, and continuously seek to improve while maintaining professionalism and work-life balance.

At Strata Engineering, we're not just a company; we're a community of passionate individuals committed to impactful work. Join us for a journey of growth, innovation, and excellence in engineering consulting!

If this role excites you, we want to hear from you! Please take the time to tell us about yourself in a resume and cover letter, covering your background, your accomplishments, and why this role is a good fit for your future career aspirations.