Project Coordinator

SilverBirch Hotels & Resorts; Vancouver; Hybrid; CAD 54,000 - 68,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to support hotel renovation projects. This role involves managing procurement activities, coordinating with various stakeholders, and ensuring timely delivery of materials. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills. Join a forward-thinking company that values diversity and inclusivity, where your contributions will significantly impact exciting projects. If you're passionate about project management and eager to make a difference, this opportunity is perfect for you.

Benefits

Employee & Family Assistance Program

Hotel discounts worldwide!

Qualifications

• Excellent organizational and multi-tasking capabilities.
• Ability to prioritize and work effectively in a fast-paced environment.

Responsibilities

• Manage end-to-end procurement of supplies for renovation projects.
• Liaise with vendors and contractors to source materials and negotiate pricing.

Skills

Organizational Skills

Communication Skills

Problem Solving

Project Leadership

Customer Orientation

Job description

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Human Capital Manager at SilverBirch Hotels & Resorts

The Project Coordinator is responsible for providing administrative support for the Vice President, Project Management. As a key member of the Project Management team, this role will be responsible for procurement activities, ensuring timely and accurate ordering, delivery, and tracking of supplies and materials for our hotel renovation projects.

Contract Term: 6-month contract with possibility of extension depending on project duration and completion.

Annualized Compensation Range: $54,231.48 - $67,789.35. Our Total Rewards package also includes:

• Employee & Family Assistance Program
• Hotel discounts worldwide!

Responsibilities and Duties:

• Manage end-to-end procurement of supplies and materials for renovation projects, including FF&E.
• Liaise with vendors, contractors, designers, architects, and purchasing agents to source materials and negotiate pricing.
• Track and coordinate the delivery and receipt of materials and ensure alignment with project timelines.
• Maintain a procurement tracking system, including documentation and cataloguing of orders and specifications.
• Work closely with Site Supervisors to anticipate material needs and resolve supply chain issues proactively.
• Assist with budget tracking and cost analysis related to procurement activities.
• Assist with projects, including receiving and organizing project documentation from consultants and hotels.
• Distribute and track official documents to consultants required for projects.
• Assist with budget planning and development.
• Issue capital purchase orders and review capital invoice payment requests; follow up with suppliers and consultants as required.
• Participate in site meetings, document meeting minutes and follow up on action items.
• Other duties as assigned.

Qualifications:

• Excellent organizational and multi-tasking capabilities.
• Ability to prioritize, be pro-active and tolerant to change in a fast-paced environment.
• Ability to maintain confidentiality.
• Strong communication, problem solving and project leadership skills.
• Self-motivated, able to work and meet tight deadlines with minimal supervision.
• A customer oriented approach to work; ability to work effectively with different people.
• Knowledge in procurement of FF&E.
• Knowledge in construction and renovations.

Working Conditions:

• Hybrid
• Normal office working conditions.

If you are interested in joining SilverBirch Hotels & Resorts, we want to hear from you!

At SilverBirch Hotels & Resorts, our natural diversity shapes us while our focus on inclusivity and belonging contributes to achieving our vision. We encourage applicants from all backgrounds to apply, even if you don’t meet every qualification. If you require accommodations at any stage of the recruitment process, please let us know by emailing [e-mail].

While we appreciate all applications, only those selected will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

• Industries

  Hospitality

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